Executive Assistant

3 weeks ago

Model Town Delhi Delhi, India Helpmate Full time

Executive Assistant to Director

Gender Preference: Female

Experience: 3-4 years in a similar role

Education - Any Graduate

Skills - Excel knowledge, Ms Word & Excellent communication skills

**Responsibilities**:
1. Assisting the Director: Provide all types of assistance to the Director in the completion of assigned tasks.

2. Support to Director: Support the Director in accomplishing objectives aligned with the company's policies and business goals.

4. Travel Coordination: Arrange and coordinate travel itineraries for the management team, including ticket and hotel bookings, meal arrangements, and transportation.

5. Communication Management: Maintain communication with customers, vendors, sales team heads, and the HR Manager on behalf of the Director.

6. Meeting Documentation: Note and prepare meeting proceedings and ensure important matters are not overlooked. Provide reminders to the Director regarding any crucial information.

7. Travel Requirements: Travel alone or accompany the Director to other manufacturing units or important customer locations to support company efforts.

8. Information Management: Act as the intermediary between employees and the Director, managing the flow of information and communication. Plan and execute official events, conferences, dealer meets, and festival celebrations, both internal and external.

9. Expense Approval: Conduct initial scrutiny and approval of travel expenses, maintenance expenses, and other day-to-day office expenses. Maintain professionalism and confidentiality with all manufacturing units. Approve orders from all units as per given guidelines.

10. CRM Management: Periodically check and monitor the Customer Relationship Management (CRM) system to ensure its smooth functioning.

11. Availability: Be available for communication 24x7, especially in case of urgent matters.
- Prepare internal and external corporate documents for team members and industry partners
- Schedule meetings and appointments and manage travel itineraries
- Arrange corporate events to take place outside of the work place, such as golf tournaments, fund-raising events and staff appreciation events
- Maintain an organized filing system of paper and electronic documents
- Uphold a strict level of confidentiality

Team HR

Helpmate

**Salary**: ₹55,000.00 - ₹65,000.00 per month

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- Executive & Personal Assistants: 1 year (preferred)
- total work: 1 year (preferred)

**Language**:

- English (preferred)

**Speak with the employer**
+91 8806756454

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