Executive Assistant

1 week ago

Delhi Delhi, India RAF-CS India Private Limited Full time

**Job Title-**

Executive Assistant

**Job Overview-**

The executive assistant role is a critical position within any organization, providing high-level support to senior executives and ensuring the smooth running of their day-to-day activities. As an executive assistant, you will be responsible for managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements, and handling confidential information with discretion. You will also be expected to liaise with internal and external stakeholders on behalf of the executive team, drafting correspondence and preparing reports as required. In addition, you will need to be highly organized, proactive, and able to anticipate the needs of your executive team. You should have excellent communication skills and be comfortable working in a fast-paced environment where priorities can change quickly. A successful executive assistant will be a true partner to their executive team, helping them to stay focused on their strategic goals while taking care of the day-to-day details that keep the business running smoothly.

**Key Responsibilities and Tasks**:
1. Providing administrative support: Assisting executives with daily administrative tasks such as managing calendars, scheduling meetings, arranging travel, handling correspondence, maintaining files and records, managing expenses, processing invoices, and maintaining office supplies

2. Communication and coordination: Acting as a primary point of contact between the executive and internal/external stakeholders, screening, and prioritizing communication, and ensuring timely and accurate responses.

3. Meeting and event management: Organizing and coordinating meetings, conferences, and events, including logistics, agenda preparation, venue booking, and coordinating attendees.

4. Information management: Conducting research, preparing reports, presentations, and other documents as requested by the executive, and maintaining confidentiality of sensitive information.

5. Relationship management: Building and maintaining relationships with key stakeholders, both internal and external, and representing the executive in a professional manner.

6. Project support: Assisting with special projects, initiatives, or assignments as assigned by the executive, and coordinating with relevant teams to ensure timely completion.

7. Problem-solving and decision-making: Anticipating and addressing potential issues or challenges, making recommendations, and executing decisions on behalf of the executive when necessary.

8. Time and priority management: Proactively managing the executive's schedule, prioritizing tasks, and ensuring deadlines are met.

9. Continuous improvement: Identifying opportunities for process improvements, implementing efficient systems, and suggesting ways to enhance productivity and effectiveness.

10. Provisioning project support on needs basis as required, setting up meetings, taking minutes of meetings and sending correspondence.

**Specific Skills** - MS Office, Outlook, Good Communication Skills

**Qualification**:

- Graduate & Above

**Experience Required** - 3+ years.

**Employment Type **- Contractual

**Location **- Delhi

Pay: ₹372,810.25 - ₹1,437,272.57 per year

Schedule:

- Day shift
- Monday to Friday

**Experience**:

- total work: 3 years (preferred)

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