Executive Assistant

6 months ago


Anna Nagar Madurai Tamil Nadu, India Vaighai Agro Products Limted Full time

**Role & responsibilities**

1. **Operational Oversight**:

- Coordinate and oversee all operational activities to ensure smooth functioning and efficiency across departments.
- Implement and maintain effective systems and processes to enhance productivity.

2. **Calendar and Schedule Management**:

- Manage the Director's calendar, schedule appointments, and arrange meetings, ensuring optimal time management.
- Coordinate travel arrangements and itineraries.

3. **Action Item Follow-up**:

- Follow up on action items from meetings and ensure timely completion of tasks.
- Provide regular updates to the Director on the status of ongoing projects.

4. **Correspondence and Documentation**:

- Prepare and edit correspondence, reports, and presentations with high attention to detail.

5. **Stakeholder Communication**:

- Act as a point of contact between the Director and internal/external stakeholders, facilitating effective communication.
- Handle inquiries and requests promptly and professionally.

6. **Confidential Information Handling**:

- Handle confidential information with discretion and professionalism, maintaining the highest level of confidentiality.
- Safeguard sensitive documents and data.

7. **Event and Meeting Organization**:

- Assist in organizing company events, meetings, and conferences, ensuring all logístical details are managed efficiently.
- Prepare meeting agendas, take minutes, and follow up on action points.

8. **General Administrative Support**:

- Perform other administrative duties as required, contributing to the overall effectiveness of the team.
- Support various departments with administrative tasks as needed.
- Bachelors degree in Business Administration or a related field.
- Proven experience as an Executive Assistant, Operations Coordinator, or similar role.
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle multiple tasks simultaneously and work under pressure.
- High level of professionalism and discretion in handling confidential information.

**Perks and benefits**

**Vaighai Group OF Companies**

**"Vaighai House", 39-b, Anna Nagar**

**Madurai - 625020, Tamil Nadu**

Pay: ₹25,000.00 - ₹45,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Fixed shift

**Experience**:

- total work: 1 year (preferred)

Work Location: In person



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