Executive Assistant

5 months ago

Ghaziabad, India Nipco Group of Companies Full time

**Designation: EA (Executive Assistant cum Growth Manager)**

**Industry Type: Manufacturing**

**Office Location : Sector-5, Vaishali, Ghaziabad**

**Job Type**: Full-time

**Salary: ₹20,000.00 - ₹35,000.00 per month**

**Job description**
- The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on a timely and efficient._

**Job Summary**
- Act as the point of contact between the MD and internal Team & Clients.
- **Assists the MD with daily administrative duties**:

- Manage Phone Calls & appointments
- Delegation of all the tasks & follow-ups
- Coordinating with the Internal Production, Dispatch & Factory Management team of the Company.
- Handle caller's Inquiries. Redirect calls as appropriate and take adequate messages.
- Managing the entire administration of the company.
- Rack daily expenses and prepare weekly monthly or quarterly reports
- Oversee the performance of Head of the Departmnents.
- Act as an office manager.
- **Monitor the work of Sales executives and coordinate with them.**:

- **Conduct sales meetings or any other meetings and keep minutes.**:

- **Maintain Marketing agenda and assist in planning appointments, meetings, conferences and training etc.**:

- Monitor Company supplies and negotiate terms with vendors to ensure the most cost-effective orders.
- **Research work for the growth of the Company.**:

- **Developing new systems and processes in the company as per the training**:

- **Scheduling of Directors' Work and Appointments. Assist in Planning and Preparation of meetings, Conferences, and calls.**:

- Record keeping of all inward & Outwards documents.
- Taking Care of a Few Personal Requirements also Like, flight tickets, hotel arrangements, helping in managing mobile & Home Telephone Bills, Home Electricity Bills, Insurance Premiums & Few household Works as per time availability & Possibilities.
- **Human resources Planning, Placement & Training**:

- The responsibilities can be reviewed or changed from time to time as per the guidance of reporting manager.

**REQUIREMENTS**
- Work experience as an Executive Assistant, Personal Assistant or similar administrative role.
- **Must be 1-3 years of Experience in the same field.**:

- Degree in business administration or a relative field
- **Proficient in MS Office & basic knowledge of Google Sheets**:

- **Should have good oral and written COMMUNICATION skills.**:

- Excellent organizational and time-management skills
- In-depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
- Integrity and confidentiality
- **Smart & Dynamic - willing and able to do multi-task**:

- Easy Adaptability to Internal systems
- Familiarity with basic research methods and reporting techniques

**Job Types**: Full-time, Permanent

**Salary**: ₹500,000.00 - ₹650,000.00 per year

**Benefits**:

- Cell phone reimbursement
- Commuter assistance
- Internet reimbursement

Schedule:

- Day shift

Ability to commute/relocate:

- Ghaziabad, Uttar Pradesh: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 3 years (required)

**Language**:

- English (preferred)

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