Executive Administration

2 weeks ago

Ahmedabad Gujarat, India SEWA Federation Full time

**Qualification & Experience**:
A bachelor's degree in a relevant field such as business administration, public administration, development studies, or a related discipline is often required

Graduate from any stream having experience of 3-4 years in the required field.

**Skills**:

- Excellent written and verbal communication skills
- Basic knowledge of financial administration, including budgeting, expense tracking, and financial reporting.
- Data Management
- Strong computer skills
- Teamwork and Collaboration

**Responsibilities**:

- Overseeing day-to-day office operations, including managing office supplies, equipment, and facilities.
- This may involve coordinating maintenance and repairs, ensuring a clean and organized workspace, and implementing efficient administrative procedures.
- Organizing and filing documents, tracking correspondence, and ensuring accuracy and completeness of records.
- Managing calendars, scheduling meetings, and coordinating logistics for internal and external meetings.
- Arranging venues, preparing meeting materials
- Assisting with financial tasks such as budget monitoring, expense tracking, and financial reporting.
- Processing invoices, preparing financial documents, and coordinating with finance departments to ensure compliance with financial procedures.
- Coordinating travel arrangements for staff members, including booking flights, accommodations, and transportation.
- Additionally, arranging logistics for events, workshops, and conferences, such as venue selection, catering, and participant registration.
- Providing administrative support to program or project teams. This may involve assisting with project planning, monitoring project timelines, preparing project-related documents, and supporting reporting and evaluation processes.
- Maintaining and updating databases and records related to projects, partners, and beneficiaries.
- Assisting with procurement processes, including sourcing vendors, obtaining quotations, and preparing purchase orders.
- Coordinating contract administration, including contract drafting, renewals, and maintaining contract databases.
- Providing general administrative support to staff members, including assisting with HR-related processes, maintaining employee records, managing timesheets, and supporting staff training and development activities.

**Personal Attributes**:

- Multitasking and Time Management
- Problem-Solving
- Flexibility and Adaptability

**Notes**:

- Immediate joiners will be preferred

**Salary**: ₹10,000.00 - ₹15,000.00 per month

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- Administrative: 3 years (preferred)

Work Location: In person

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