Documentation Coordinator

7 days ago


Chennai, India Elite Elevators Pvt. Ltd. Full time

The Documentation Coordinator in logistics plays a vital role in ensuring the smooth and efficient flow of documentation related to the logistics operations of an organization. This position involves coordinating, organizing, and managing various types of documentation, including shipping records, invoices, customs documents, and compliance paperwork. The Documentation Coordinator works closely with different teams, such as the logistics team, warehouse personnel, and external vendors, to ensure accurate and timely documentation for all logístical activities.

**Responsibilities**:
Documentation Management: Manage and maintain all documentation related to logistics operations, including shipping documents, bills of lading, customs forms, and import/export paperwork.

Coordination: Collaborate with internal teams, such as logistics, procurement, and warehouse, to gather required information and documentation for shipments, ensuring compliance with regulations and standards.

Record Keeping: Maintain accurate and up-to-date records of all logístical documentation, ensuring proper filing and archiving for easy retrieval and audit purposes.

Data Entry: Enter data from various sources into relevant systems or databases, ensuring accuracy and completeness of information.

Compliance: Stay updated with relevant industry regulations, import/export requirements, and compliance standards, ensuring all documentation adheres to legal and organizational guidelines.

Communication: Liaise with internal and external stakeholders, such as carriers, customs officials, and vendors, to obtain necessary documentation and resolve any documentation-related issues or discrepancies.

Skills Required:

- Minimum 2-3 years of experience in logistics documentation
- Excellent in Ms Excel
- Good Communication skills**Job description**

Designation: Documentation Coordinator

Company Name: Nibav Lifts

Location: Palavakkam, Chennai

Language Preffered: Hindi

Experience : 1- 5 Years

**Preferable**:
**Immediate joiner**

*Willing to relocate

The Documentation Coordinator in logistics plays a vital role in ensuring the smooth and efficient flow of documentation related to the logistics operations of an organization. This position involves coordinating, organizing, and managing various types of documentation, including shipping records, invoices, customs documents, and compliance paperwork. The Documentation Coordinator works closely with different teams, such as the logistics team, warehouse personnel, and external vendors, to ensure accurate and timely documentation for all logístical activities.

**Roles and Responsibilities**:
Documentation Management: Manage and maintain all documentation related to logistics operations, including shipping documents, bills of lading, customs forms, and import/export paperwork.

Coordination: Collaborate with internal teams, such as logistics, procurement, and warehouse, to gather required information and documentation for shipments, ensuring compliance with regulations and standards.

Record Keeping: Maintain accurate and up-to-date records of all logístical documentation, ensuring proper filing and archiving for easy retrieval and audit purposes.

Data Entry: Enter data from various sources into relevant systems or databases, ensuring accuracy and completeness of information.

Compliance: Stay updated with relevant industry regulations, import/export requirements, and compliance standards, ensuring all documentation adheres to legal and organizational guidelines.

Communication: Liaise with internal and external stakeholders, such as carriers, customs officials, and vendors, to obtain necessary documentation and resolve any documentation-related issues or discrepancies.

**Skills Required**:

- Minimum 2-3 years of experience in logistics documentation
- Excellent in Ms Excel
- Good Communication skills

**Salary**: Up to ₹25,000.00 per month

**Benefits**:

- Food provided
- Health insurance
- Paid sick time
- Provident Fund

Schedule:

- Morning shift

**Experience**:

- logistics documentation (required)

Work Location: One location

**Speak with the employer**
+91 8925835314


  • Purchase Coordinator

    3 weeks ago


    Chennai, India QUARKS INFRA PROMOTERS & CONTRACTORS PRIVATE LIMITED Full time

    Job Title: Purchase Coordinator & Document Controller Female only required. Experience: 0- 2 years Qualification: BE Civil, diploma holders is an added advantage. **Responsibilities**: - Copy, scan and store documents - Check for accuracy and edit files, like contracts - Review and update technical documents (e.g. manuals and workflows) - Distribute...


  • Chennai, India Kushal Engineers Full time

    We have a opening for Documentation Executive in Chennai location off roll job. Job Position: Supply Chain - Documentation Executive **Job Description**: - Preparation of logistics inquiry (RFQ) and preparation of Techno - Commercial Bid Comparison - Coordinating with the vendors for obtaining Commercial Invoices/Packing List for Overseas /Indigenous...

  • Global Customs

    3 weeks ago


    Chennai, India Vestas Full time

    **Vestas is the world leader in wind technology and a driving force in the development of the wind power industry. Vestas’ core business comprises the development, manufacture, sale, marketing and maintenance of Wind Turbines. Come and join us at Vestas!** **Engineering & Business Service Center -> SCM EBSC -> Custom & Trade** Global Customs Team is...

  • Document Controller

    1 week ago


    Chennai, Tamil Nadu, India Ontrack HR Services Private Limited Full time

    Job Responsibilities Reviewing the Documentation requirements requested by customer in the Purchase Orderand coordinating with the various departments globally to get the documents on time, andthen to submit to customer within the stipulated SLA. Preparation of the customer document submittals as per customer requirements andFollow-up with customer for...


  • Chennai, India IRISH EXPERT LLP Full time

    Collect commercial documents in accordance with SOP(Statement of purpose) - Coordinate with the client to get all the documents as per requirements. - Documentation executive is responsible for uploading students documents to the university they had choosen & check wheather there file is approved by the abroad universities. - Handle recordkeeping requirement...


  • Chennai, India IRISH EXPERT LLP Full time

    Collect commercial documents in accordance with SOP(Statement of purpose) - Coordinate with the client to get all the documents as per requirements. - Documentation executive is responsible for uploading students documents to the university they had choosen & check wheather there file is approved by the abroad universities. - Handle recordkeeping requirement...

  • Document Controller

    2 weeks ago


    Chennai, India McDermott Full time

    **Job Overview**: Reports to Area Office Administrator / Manager - CSE. Supervises Documentation clerk. Liaise with CSE Engineer / Drafting / Admin, Operations Engineer / Field Engineer, PMT (ME / FE / Caspian), Document Control (ME / FE / Caspian), Main Document Control and QA / QC. **Key Tasks and Responsibilities**: - Lead Document Control Section in...

  • Document Controller

    2 weeks ago


    Chennai, India Lutech Resources Full time

    **JOB DESCRIPTION: Job Overview**: Reports to Area Office Administrator / Manager - CSE. Supervises Documentation clerk. Liaise with CSE Engineer / Drafting / Admin, Operations Engineer / Field Engineer, PMT (ME / FE / Caspian), Document Control (ME / FE / Caspian), Main Document Control and QA / QC. **RESPONSIBILITIES: Key Tasks and...


  • Chennai, Tamil Nadu, India URBX Worldwide Logistics Full time

    Designation: Executive - Documentation & OperationsRole: Documentation & OperationsDepartment: OperationsReporting to: Minimum 2 years in Freight forwarding industry Documentation Good written and verbal English communication Team Player Contacts with the Shipping Line Marketing, Documentation, Operations & Empty Yards, VendorsJob Description (Not Limited...

  • Export Documentation

    2 weeks ago


    Chennai, India Virtuespace Full time

    **Hiring for export coordinator** Location: Chennai (Alwarpet) Experience: 2 - 3 Years - Maintaining shipping records - Keeping accurate documentation - Interacting with freight agents **Salary**: Up to ₹20,000.00 per month Schedule: - Day shift Ability to commute/relocate: - Chennai, Tamil Nadu: Reliably commute or planning to relocate before...


  • Chennai, India Emerson Full time

    Factor I: Accountability - Work with Project Management and Customer service teams to review new orders and identify documentation requirements - Coordinate with other internal departments to get the documents prepared as per pre-set timelines - Ensure that documents received from OE, Drafting and customer are saved in relevant folders for easy retrieval by...

  • Document Controller

    1 week ago


    Chennai, Tamil Nadu, India Lutech Resources Full time

    JOB DESCRIPTION:Job Overview:Reports to Area Office Administrator / Manager - CSE.Supervises Documentation clerk.Liaise with CSE Engineer / Drafting / Admin, Operations Engineer / Field Engineer, PMT (ME / FE / Caspian), Document Control (ME / FE / Caspian), Main Document Control and QA / QC.RESPONSIBILITIES:Key Tasks and Responsibilities: Lead Document...


  • Chennai, India Hariharan Logistics Full time

    Ø **Handling Ocean Export Documentation for global accounts** Ø **Place bookings with the carrier as per shipper requirement.** Ø **Coordinating with Shipper & CHA to complete the customs formalities & Container gate in on time.** Ø **Coordinating with shipping line to get the earliest connection for smoother delivery.** Ø **Submission SI to Liner...

  • Document Controller

    2 weeks ago


    Chennai, India McDermott Full time

    K e **y Tasks and Responsibilities: Le** - ad Document Control Section in Offshore Dept. Co - ntrol the inflow and outflow of document for Offshore Operation as a whole Ma - nage & keep track of documents in signature cycle (using Calendar) Ma - nage common network folders for the following Dr - awings & documents for Projects/Bids/Barge & E&M En -...


  • Chennai, India Hitachi Energy Technology Services Private Limited Full time

    **Description** General information: Support Project managers in execution of medium-size to large and complex GIS projects by managing the project documentation as per contractual agreements, quality standards and project schedule Responsibilities: Review of Document requirements as per project specification and customer requirements, during project...


  • Chennai, India Hitachi Energy Technology Services Private Limited Full time

    **Description** General information:Support Project managers in execution of medium-size to large and complex GIS projects by managing the project documentation as per contractual agreements, quality standards and project scheduleResponsibilities:Review of Document requirements as per project specification and customer requirements, during project handover...


  • Chennai, India Technip Energies Full time

    Should have experience of leading an EPC/EPCM/PMC Project - Sound knowledge in Document Management system - Experience of developing Document Management Procedures and coordinating for EDMS database setup as per the Project requirements - Should have experience of managing Final Documentation (Engineering & Vendor) - Well versed with Report generation and...


  • Chennai, India Hitachi Energy Full time

    **At Hitachi Energy our purpose is advancing a sustainable energy future for all. We bring power to our homes, schools, hospitals and factories. Join us and work with fantastic people, while learning and developing yourself on projects that have a real impact to our communities and society. Bring your passion, bring your energy, and be part of a global team...

  • Document Controller

    15 hours ago


    Chennai, India NKT Cables-china Full time

    Help Connect a Greener World!Global demand for renewable energy is soaring, and NKT is supporting that demand by delivering high-quality power transmission cables, services and solutions for both on-shore and off-shore applications. Come be part of a team that is driving positive change in the world!NKT is looking for an enthusiastic customer-oriented...

  • Document Controller

    1 week ago


    Chennai, Tamil Nadu, India Larsen & Toubro Limited Full time

    Power Transmission & Distribution - IcChennai Head Qrs. Required Experience YearsPosted On 10 Jan 2023 SkillsKnowledge & Posting LocationDOCUMENT MANAGEMENTSOFTWARE DOCUMENTATIONMS EXCELMS POWERPOINTPOWER BIMinimum QualificationBCABSCBABCOMDIPLOMA Job DescriptionKey Value Drivers:Key Responsibilities:On-Time Delivery (Schedule Adherence) Savings Generated...