Executive - Documentation & Operations

1 week ago


Chennai, Tamil Nadu, India URBX Worldwide Logistics Full time

Designation:
Executive - Documentation & Operations

Role:
Documentation & Operations

Department:
Operations

Reporting to:

  • Minimum 2 years in Freight forwarding industry Documentation
  • Good written and verbal English communication
  • Team Player
  • Contacts with the Shipping Line
  • Marketing, Documentation, Operations & Empty Yards, Vendors

Job Description (Not Limited To)

  • Assist Marketing Dept in Negotiating rates with shipping line (Export / Import)
  • Assist marketing Department in Filling rates and placing booking with shipping lines
  • Prepare the pre shipment Planning of the Shipper / Consignee in coordination with the CSS & Customer
  • Coordinate with CHA to ensure that the gate in is done promptly & docs submitted accordingly.
  • Ensure the details of the Pickup, Clearance, Gate and SOB details are advised to CSS
  • Ensure that the SI are submitted promptly and follow up on approval by the Shipper, so that BL are released promptly.
  • Coordinate with CSS and Finance for the release of BL
  • Ensure Post Shipment Documentation (import
  • Air and Sea).
  • Ensure that the Pre Alerts are send to the consignees immediately on intimation from the Agent / Shipping Line.
  • Ensure Sub Line Manifestation and Consols are dones promptly in case of Imports.
  • Verify the invoices are prepared correctly by the finance Department basis the nature of Shipments.
  • Issuance of Cargo Delivery Order on payment of the Dues and basis on Production of Bank Endorsed original BLs only ( as the case may be ).
  • Comply with agent instructions in case of Delivery of Cargo.
  • Ensure that No cargo is released basis LOI, unless approved by URBX.
  • Confirmation to be taken from Co Loader / Shipping line / Airlines on Space and Sailing details.
  • Maintaining / Tracking Schedules as committed to client.
  • Post Shipment Documentation (import/Export
  • Air and Sea) Key Accounts
  • Coordinate with the CHA, regarding the requirements of each enquiry, understand and transmit to the CSS.
  • Coordinate with surveyors, yards regarding the availability of Containers, cargo specific surveys.
  • Collect the Invoices from Shipping after empty lift off and coordinate with Finance for the raising invoice and collecting dues from the importer.
  • Maintaining the Operations Tracking Sheet.

Schedule:

  • Fixed shift

Speak with the employer

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