Executive Assistant to CEO

3 months ago


HSR Layout Bengaluru Karnataka, India Urban Vault Full time

**Location**: HSR Layout, Bengaluru, India

**Job Type**: Full-Time

**Experience**: 2 to 4 years

**About the Role**:
**About the Role**:

- Provide primary support to the CEO/COO, with additional support to the executive team as needed, ensuring company goals are met and operations run smoothly.
- Maintain and refine internal processes supporting high-level executives across the company and coordinate resources to streamline workflows.
- Act as a communication liaison between internal and external executives on various projects and tasks.
- Plan and manage work to ensure senior executives’ priorities are met, organisational goals are achieved, and best practices are followed.

**Key Responsibilities**:

- Coordinate complex scheduling and calendar management, ensuring the seamless flow of information to senior executives.
- Handle travel logistics and arrangements for senior executives, including accommodations, transportation, and meals.
- Provide comprehensive administrative support, including typing, dictation, spreadsheet creation, faxing, and maintaining filing systems and contact databases.
- Maintain a high level of professionalism and strict confidentiality in all matters.
- Organise team communications and plan internal and off-site meetings

**Required Skills and Qualifications**:

- Minimum of 2 years of experience in an administrative role, reporting directly to top management.
- Excellent written and verbal communication skills.
- Strong time-management skills with the ability to organise and coordinate multiple projects simultaneously.
- Proficiency in office productivity tools and a quick learner of new software and systems.
- Flexible team player, adaptable to changes, and ready to face challenges.
- Ability to maintain confidentiality concerning company and employee information.

**Preferred Skills and Qualifications**:

- Experience in developing internal processes and filing systems.
- A bachelor’s degree in management or a related field.

**Note**:

- This is an in-office role, requiring your presence at Urban Vault's headquarters in HSR Layout, Bengaluru.

**Experience**:

- total work: 2 years (preferred)

Work Location: In person



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