Executive Assistant to CEO
3 months ago
**Location**: HSR Layout, Bengaluru, India
**Job Type**: Full-Time
**Experience**: 2 to 4 years
**About the Role**:
**About the Role**:
- Provide primary support to the CEO/COO, with additional support to the executive team as needed, ensuring company goals are met and operations run smoothly.
- Maintain and refine internal processes supporting high-level executives across the company and coordinate resources to streamline workflows.
- Act as a communication liaison between internal and external executives on various projects and tasks.
- Plan and manage work to ensure senior executives’ priorities are met, organisational goals are achieved, and best practices are followed.
**Key Responsibilities**:
- Coordinate complex scheduling and calendar management, ensuring the seamless flow of information to senior executives.
- Handle travel logistics and arrangements for senior executives, including accommodations, transportation, and meals.
- Provide comprehensive administrative support, including typing, dictation, spreadsheet creation, faxing, and maintaining filing systems and contact databases.
- Maintain a high level of professionalism and strict confidentiality in all matters.
- Organise team communications and plan internal and off-site meetings
**Required Skills and Qualifications**:
- Minimum of 2 years of experience in an administrative role, reporting directly to top management.
- Excellent written and verbal communication skills.
- Strong time-management skills with the ability to organise and coordinate multiple projects simultaneously.
- Proficiency in office productivity tools and a quick learner of new software and systems.
- Flexible team player, adaptable to changes, and ready to face challenges.
- Ability to maintain confidentiality concerning company and employee information.
**Preferred Skills and Qualifications**:
- Experience in developing internal processes and filing systems.
- A bachelor’s degree in management or a related field.
**Note**:
- This is an in-office role, requiring your presence at Urban Vault's headquarters in HSR Layout, Bengaluru.
**Experience**:
- total work: 2 years (preferred)
Work Location: In person
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