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Executive Assistant

1 month ago

Mumbai Maharashtra, India BNP Paribas Full time

EXECUTIVE ASSISTANT - CIB ITO CIO (JOB NUMBER: BNP024478)

About BNP Paribas India Solutions:
Established in 2005, BNP Paribas India Solutions is a wholly owned subsidiary of BNP Paribas SA, European Union’s leading bank with an international reach. With delivery centers located in Bengaluru, Chennai and Mumbai, we are a 24x7 global delivery center. India Solutions services three business lines: Corporate and Institutional Banking, Investment Solutions and Retail Banking for BNP Paribas across the Group. Driving innovation and growth, we are harnessing the potential of over 10000 employees, to provide support and develop best-in-class solutions.

About BNP Paribas Group:
***BNP Paribas is the European Union’s leading bank and key player in international banking. It operates in 65 countries and has nearly 185,000 employees, including more than 145,000 in Europe. The Group has key positions in its three main fields of activity: Commercial, Personal Banking & Services for the Group’s commercial & personal banking and several specialised businesses including BNP Paribas Personal Finance and Arval; Investment & Protection Services for savings, investment, and protection solutions; and Corporate & Institutional Banking, focused on corporate and institutional clients. Based on its strong diversified and integrated model, the Group helps all its clients (individuals, community associations, entrepreneurs, SMEs, corporates and institutional clients) to realize their projects through solutions spanning financing, investment, savings and protection insurance. In Europe, BNP Paribas has four domestic markets: Belgium, France, Italy, and Luxembourg. The Group is rolling out its integrated commercial & personal banking model across several Mediterranean countries, Turkey, and Eastern Europe. As a key player in international banking, the Group has leading platforms and business lines in Europe, a strong presence in the Americas as well as a solid and fast-growing business in Asia-Pacific. BNP Paribas has implemented a Corporate Social Responsibility approach in all its activities, enabling it to contribute to the construction of a sustainable future, while ensuring the Group's performance and stability

Commitment to Diversity and Inclusion

At BNP Paribas, we passionately embrace diversity and are committed to fostering an inclusive workplace where all employees are valued, respected and can bring their authentic selves to work. We prohibit Discrimination and Harassment of any kind and our policies promote equal employment opportunity for all employees and applicants, irrespective of, but not limited to their gender, gender identity, sex, sexual orientation, ethnicity, race, color, national origin, age, religion, social status, mental or physical disabilities, veteran status etc. As a global Bank, we truly believe that inclusion and diversity of our teams is key to our success in serving our clients and the communities we operate in.

**About Businessline/Function**:
**Job Title**:
**Executive Assistant**

**Date**:
**Department**:
CIO office

**Location**:
Mumbai

**Business Line / Function**:
CIB ITO

**Reports to**:

- (Direct)_

India ISPL CISO

**Grade**:
(if applicable)

NA
- (Functional)_

**Number of Direct Reports**:
NA

**Directorship / Registration**:
NA

**Position Purpose**
- Executive assistant for CIO India Services

**Responsibilities**

**Direct Responsibilities**
- Act as the point of contact between the CIO and internal/external stakeholders
- Maintain diary, arrange meetings and appointments and provide reminder
- Make travel arrangements
- Book Conference & Meeting room based on directions from CIO
- Monitor department office supplies
- Monitor seating for Department
- Coordinate admin related activities during Senior Management Visit to ISPL

**Contributing Responsibilities**
- Act as the point of contact between the CIO and internal/external stakeholders
- Handle requests and queries appropriately
- Maintain diary, arrange meetings and appointments and provide reminders
- Make travel arrangements
- Book Conference & Meeting room based on directions form HOD
- Monitor department office supplies
- Monitor seating for Department
- Work with Business Management team to facilitate correct tracking of HC
- Monitor mandatory/Non Mandatory compliance and other L&D related training and send out timely reminders to associates
- Track monthly timesheet for department and escalate whenever necessary
- Monitor Organizational Units for India Info sec (IT security, BCM and Cybersecurity Offshoring)
- Coordinate with various team Admin, REFOG and Others
- Coordinate admin related activities during Senior Management Visit to ISPL
- Ability to multitask and prioritize daily workload
- High level verbal and written communications skills
- Discretion and confidentiality
- Good knowledge of MS Office
- Proficiency in English
- Exemplary planning and time management skills
- Produce reports, presentations and brie

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