
Executive Assistant to CEO
3 weeks ago
**JOB DESCRIPTION**
**Position available**: Executive Assistant to CEO (Female)
**COMPANY PROFILE**
Global Opportunities is a PAN-India based education provider representative organisation that undertakes student recruitment from India for our University partners. The organization was founded in 2001 at Amritsar (now headquartered at New Delhi) and has placed thousands of students globally since its inception.
Global Opportunities is focused on providing customised career counselling options that involves the promotion of courses from our International education partners. We work with education providers who are recognised for the provision of quality education, and are fully accredited under the respective countries’ education regulatory framework. We hold our offices all across India covering major metropolitan cities, namely Delhi, Mumbai, Hyderabad, Visakhapatnam, Bangalore, Chennai, Ahmedabad, Pune, Chandigarh, Amritsar, Ludhiana and Jalandhar, hence enjoying wider accessibility and reach to Indian students.
**Roles and Responsibilities:
- **
- Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
- Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.
- Provides a bridge for smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
- Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated.
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Board Support and Liaison
- Assists board members with travel arrangements, lodging, and meal planning as needed
- Maintains discretion and confidentiality in relationships with all board members
- Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format. Senior Management Liaison
- Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings
- Assists in coordinating the agenda of senior management team meetings and off-sites, and allstaff meetings
- Facilitates cross-divisional coordination of travel and outreach plans Communications, Partnerships, and Outreach
- Ensures that the CEO’s bio is kept updated and responds to requests for materials regarding the President and the organization in general
- Edits and completes first drafts for written communications to external stake holders Strategic Initiatives
- Works with the Strategic Initiatives team in coordinating the President's outreach activities
- Follows up on contacts made by the President and supports the cultivation of ongoing relationships
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
- Expert level written and verbal communication skills
- Demonstrated proactive approaches to problem-solving with strong decision-making capability
- Emotional maturity
- Highly resourceful team-player, with the ability to also be extremely effective independently
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
- Forward looking thinker, who actively seeks opportunities and proposes solutions
**Experience Requirements**
- Bachelor's degree required
- Strong work tenure: 5to 10 years of experience
- Experience and interest in internal and external communications
- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
Comfortable traveling quarterly with a team.
Pay: ₹14,479.57 - ₹65,000.00 per month
**Benefits**:
- Cell phone reimbursement
- Leave encashment
- Paid time off
Schedule:
- Day shift
- Monday to Friday
**Experience**:
- total work: 5 years (required)
Work Location: In person
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