Executive Assistant to CEO

7 months ago


Saket Delhi Delhi, India Crystal Works Full time

**Job Title: Executive Assistant to CEO**

**Job Overview**:The Executive Assistant to the CEO plays a critical role in supporting the Chief Executive Officer (CEO) in managing their day-to-day activities, ensuring effective communication, and coordinating various tasks to optimize the CEO's productivity and overall effectiveness. This role requires a high level of organizational skills, discretion, professionalism, and the ability to handle sensitive information with confidentiality.

**Key Responsibilities**:
**Calendar Management**:Manage the CEO's calendar by scheduling meetings, appointments, and events, ensuring efficient use of time.
Prioritize and coordinate appointments to align with the CEO's strategic goals and priorities.

**Communication**:Serve as a liaison between the CEO and internal/external stakeholders, filtering and redirecting communication as appropriate.

**Travel Coordination**:Arrange and coordinate travel itineraries, including flights, accommodations, transportation, and agendas.
Anticipate travel-related needs and provide necessary documents and information.

**Meeting Support**:Prepare agendas, materials, and presentations for meetings, conferences, and presentations.
Take meeting minutes, track action items, and ensure follow-up on key decisions.

**Information Management**:Maintain a comprehensive and organized filing system for important documents, records, and contacts.
Research and gather information to support the CEO in decision-making and strategic planning.

**Project Assistance**:Assist in managing and coordinating special projects, initiatives, and cross-functional teams.
Monitor project timelines and provide updates to the CEO.

**Confidentiality**:Handle sensitive and confidential information with the utmost discretion and professionalism.

**Prioritization**:Help the CEO manage competing priorities by identifying urgent matters and proactively addressing them.

**Relationship Building**:Cultivate positive relationships with key stakeholders, including board members, executives, clients, and partners.

**Office Management**:Oversee office operations and ensure a well-functioning work environment for the CEO.

**Qualifications and Skills**:

- Bachelor's degree in business administration, management, or a related field (or equivalent experience).
- Proven experience as an executive assistant or in a similar administrative role supporting C-level executives.
- Strong organizational and time-management skills, with the ability to multitask effectively.
- Excellent written and verbal communication skills.
- Discretion and integrity when handling confidential information.
- Attention to detail and a proactive mindset.
- Ability to work independently and make decisions in a fast-paced environment.
- Professionalism, adaptability, and a positive attitude.
- Knowledge of the company's industry and business operations is a plus.

**Working Conditions**:
The role of an Executive Assistant to the CEO typically involves working in an office environment. Depending on the organization, some travel might be required. The job may also require flexibility in working hours to accommodate the CEO's schedule.

**Speak with the employer**
+91 9315591889



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