Executive-procurement (On Contract)

3 weeks ago

Gurgaon, India Space Matrix Design Consultants Full time

We are on a mission to **#MakeTheWorldABetterPlace**ToWork and are looking for individuals who are excited to set the path for the future of work, move beyond the tried and tested, to deliver workplace transformation with the right business outcomes.

As our new** Executive Procurement - Fit-outs**, you will be working directly with the Buyers and QS team on the overall planning and implementation of procurement strategies with respect to the ongoing projects.

We are seeking an experienced Procurement Executive with a minimum of 2 years of relevant experience, particularly in releasing Purchase Orders in SAP or Zoho, managing daily reports, and maintaining PO to payment trackers. As a Procurement Executive, you will be responsible for ensuring efficient procurement operations, timely order processing, and accurate documentation.

**Specific Responsibilities**
- **Purchase Order Management**:

- Release and manage Purchase Orders (POs) in SAP system or Zoho according to established guidelines and procedures.
- Review purchase requisitions for accuracy, completeness, and compliance with company policies.
- Coordinate with internal stakeholders, such as requesting departments and vendors, to resolve any discrepancies or issues related to POs.
- Monitor PO status, update delivery dates, and track goods receipt in SAP system.
- Work closely with the Accounts Payable team to ensure accurate and timely payment processing.
- **Daily Reports and Trackers**:

- Prepare and maintain daily reports related to procurement activities, such as PO status, delivery schedules, and pending approvals.
- Develop and manage PO to payment trackers to ensure visibility and accountability for all procurement transactions.
- Analyze data from reports and trackers to identify areas for improvement and implement corrective actions as needed.
- Generate periodic reports to track procurement performance metrics, such as order cycle time, cost savings, and vendor performance.
- **Vendor Management**:

- Collaborate with the Vendor Management team to onboard new vendors and maintain up-to-date vendor information in the procurement system.
- Evaluate vendor performance based on defined criteria, such as delivery reliability, quality of goods, and adherence to contractual terms.
- Identify opportunities for vendor consolidation, cost savings, and process optimization through effective vendor management strategies.
- **Process Improvement**:

- Continuously identify opportunities to streamline procurement processes, improve operational efficiency, and reduce costs.
- Propose and implement process enhancements, automation, and digitization initiatives to drive productivity and effectiveness.
- Collaborate with cross-functional teams, such as IT and Finance, to ensure seamless integration of procurement systems and processes.
- Following up for quotations.
- Empaneling new vendors, vendor registration, vendor performance evaluation, etc.
- Implementation of Rate Contract pricing in orders

**Requirements**:

- Minimum of 2 years of experience in procurement or purchasing, with a strong focus on releasing Purchase Orders in SAP.
- Proficient in using SAP or Zoho or other enterprise resource planning (ERP) systems for procurement activities.
- Strong analytical skills with the ability to generate and interpret reports and data.
- Excellent organizational and time management abilities to prioritize tasks and meet deadlines.
- Detail-oriented mindset with a high degree of accuracy in documentation and data entry.
- Effective communication and interpersonal skills to collaborate with internal stakeholders and external vendors.
- Knowledge of procurement best practices, contract management, and vendor performance evaluation.
- Proactive problem-solving skills and the ability to work independently as well as part of a team.
- Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
- You are tech-savvy, and have experience in successfully adopting digital and technology initiatives. (SAP experience is an added Advantage
- You have the ability to work in a fast paced environment without compromising on quality and customer satisfaction.
- You work well under pressure and have the ability to work independently with mínimal supervision.
- You will be a subscriber to the Company’s core values: teamwork, integrity and excellence.

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