Administrative Assistant

7 days ago


Vasai Maharashtra, India GSPL Full time

**Job Description: Administrative Assistant**

**Objectives of this role**
- Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests.
- Schedule Meetings, Create Meeting agenda in collaboration with Directors, record Meeting Minutes and dissiminate meeting minutes and deliverables
- Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance.
- Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout.
- Coordinate internal and external resources to expedite workflow.
- Oversee and achieve organizational goals while upholding best practices.

**Responsibilities**
- Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment.
- Plan, organize, and schedule company meetings in the office, off-site, and via videoconference.
- Coordinate domestic and international travel arrangements for employees.
- Maintain filing system, contact database, employee list, and inventory.
- Order and oversee office supplies and food deliveries for group meetings.

**Required skills and qualifications.**
- High school diploma or equivalent
- Proven administrative experience.
- Superb written and verbal communication skills
- Strong time-management skills and multitasking ability
- Aptitude for learning new software and systems.

**Preferred skills and qualifications**
- College degree or equivalent
- Previous success in office management
- Experience managing budgets and expenses.
- Experience developing internal processes and filing systems.

Comfortable handling confidential information

Pay: ₹30,000.00 - ₹40,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Commuter assistance
- Leave encashment
- Paid sick time
- Paid time off

Schedule:

- Morning shift

Supplemental pay types:

- Performance bonus

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- Hindi (preferred)
- English (preferred)

Work Location: In person

Expected Start Date: 03/06/2024



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