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Administrative Assistant Ii

2 months ago

Kakinada, India Parker Wellbore Full time

Company Description Parker Wellbore helps energy companies accomplish their drilling and production goals efficiently, reliably, and safely. Our global team supports oil and gas operators with innovative land and offshore drilling services, premium rental tools and well services, and advanced operations and management support. Founded in 1934, Parker Wellbore helps customers manage their costs and mitigate their risks, to achieve their operational goals in a safe and efficient manner. With experience in both harsh-environment regions and complex drilling situations, you can trust Parker Wellbore to get the job done.

**Job Description**:
Provide administrative support to department assigned.
**Essential functions**

Prepare presentation materials in a variety of forms and formats.*Schedule meetings, organize calendar events and establish travel arrangements, including preparation of Travel Itineraries.*Basic clerical duties such as filing, typing and answering the phone.*Maintains file room for retention, protection, retrieval, transfer, and disposal of records*Provide account coding for invoices for department.*Coordinate the pre-filing effort with the printer and be the control-point for Microsoft Word documents that are used prior to feeding filing information to the printing companies.*Support the month-end close and other accounting processes.*Exhibit friendly, positive and team-like behavior. *Follow all Company policy and procedures.*Other duties and special projects as assigned.

*Ensure that personal behaviors and work practices are in line with Company safety standards. *Responsible for safety of self and others in the vicinity to include, but not limited to, employees, vendors and guests.*Provide visible leadership engagement, be aware of housekeeping and take additional safety precautions to ensure no one is put at risk. *Do not take short cuts or unnecessary risks and actively work with others to ensure they take due care and do not put themselves or others at risk. *Ensure all incidents are reported and appropriately investigated in accordance with Company procedure. *As needed, seek advice from HSE representative.

**Additional functions**
- Maintaining and updating of Rental & Asset inventory of FZE and be responsible for managing and running planned stock takes of FZE tools. - Updating of Offshore/ Onshore transactions i.e New tool receipts, delivery tickets, ReceivingTickets, etc
- Maintaining tool history card for each tool & Keeping proper records for all the inspection reports, i.e New tool receipts, delivery tickets, Receiving Tickets, etc - Generate Work Orders for FZE regular inspections of hoisting tools and accessories and Scheduling of third party inspectors in consultation with project Coordinators I PL Supervisors. Process service orders for any 3rd party inspection and repair work. Preparation of Manual Purchase requisitions & maintenance of PR record. - Work on Trader Asset Controlling System (TRACS) ERP SystemOther related duties as assigned by manager/ supervisors

**Qualifications**:
**Necessary qualifications, skills and abilities**

High School Diploma is required 4 Years To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. A High School diploma is required for this position.
- A Bachelor’s degree preferred.
- Should have at least 4 years of administrative work experience
- Must be capable of working in a team environment.
- Must be a detail oriented, self-starter and able to work with little supervision while maintaining goals/tasks.
- Should have strong PC skills to include all MS Office products.
- Must have good written and verbal communication skills and be able to effectively communicate with staff, management, customers and vendors.
- Must be able to present self in a professional manner through interaction and communication.
- Must possess sound reasoning skills and have the ability to follow directions.

**Position competencies**
- ** Initiating & Driving Change**:

- ** Result Focused**:

- ** Team Work**:

- ** Customer Focus**

**Physical demands and work environment**
- Ability to work around moving machinery
- Frequently stand, walk, stoop, kneel, carry, push/pull, reach, and use repetitive wrist and hand movements.
- Ability to comprehend, remember, and follow verbal and written directions and comply with Company policies, procedures and standard.

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