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Accounts Assistant Front Desk

7 months ago

Gurugram Haryana, India AmpleTrails Full time

**Key Responsibilities**:

- **Purchase Invoices (PI) Management**:

- Receive, review, and process purchase invoices.
- Ensure accuracy in recording invoices and timely submission for payment processing.
- Maintain a systematic filing system for easy retrieval and reference.
- **Invoices Handling**:

- Assist in generating and sending invoices to clients.
- Follow up on outstanding payments and resolve any billing discrepancies.
- Maintain records of invoices and payments received.
- **Courier and Dispatch Management**:

- Coordinate the dispatch of documents and packages using courier services.
- Ensure timely delivery and track shipments as necessary.
- Handle any issues or delays in delivery.
- **Follow-ups**:

- Conduct follow-ups with clients/vendors regarding outstanding payments or documentation.
- Keep accurate records of follow-up activities and update relevant stakeholders.
- **Administrative Support**:

- Assist with scheduling appointments, meetings, and travel arrangements as needed.
- Maintain office supplies inventory and place orders when necessary.
- **Coordination with Accounts Team**:

- Collaborate closely with the accounts team to ensure smooth workflow and efficient handling of tasks.
- Communicate effectively to coordinate on tasks, deadlines, and priorities.
- Provide assistance to other team members as required.

**Qualifications and Skills**:

- Proven experience in an administrative or accounts assistant role.
- Familiarity with accounting procedures and invoicing processes.
- Excellent organizational and time-management skills.
- Strong attention to detail and accuracy in data entry and record-keeping.
- Proficient in using Microsoft Office Suite (Word, Excel, Outlook).
- Effective communication skills, both written and verbal.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Team player with a positive attitude and willingness to learn.

**Job Types**: Full-time, Permanent

**Salary**: ₹10,995.22 - ₹28,444.20 per month

Schedule:

- Day shift

**Education**:

- Higher Secondary(12th Pass) (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person