Executive Assistant

2 months ago

Bengaluru Karnataka, India Sigma Infosolutions Full time

**Full Time**
- Job Code: SIL-96837 | Sigma Infosolutions LimitedBengaluru, Karnataka, India
- 1 position- Required Experience**6 - 8 Years**
- Skills**Stakeholder Manageme... ,**

**Working with C-level... ,**

**Demanding results**

+ 6 more
- Completes a broad variety of administrative tasks for the Director, including managing an extremely active calendar of appointments; attending key meetings with top management, compiling minutes and action items, proactive follow-up on the agreed action items and briefing “**Summary Notes**” to the Director, thus facilitating Director’s ability to lead the organization. Briefing Director about upcoming meeting and giving details to enable Director to be better prepared in the meeting.
- Arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings, handling calendar of director during the travel and any other travel related assistance.
- Plans, coordinates and ensures the Director's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Director's time and office.
- Communicates directly, and on behalf of the Director with the other Board members, LOB and Functional Heads, Clients, Vendors, Staff and others, on matters of importance.
- Maintains discretion and confidentiality in relationships with all the board members.
- Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Director, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect Director’s style and organization policy.
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Director, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
- Establish and maintain relationships with functional heads so that they respect and maintain the chain of communication. Provides a bridge for smooth communication between the Director's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
- Evaluate and assist in developing office policies and procedures for improved work flow and anticipate future needs as organization grows.
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
- Handles Director’s adhoc personal and official matters with appropriate sense of urgency.

**Requirements**:

- Engineering graduate with reputed institute with MBA from Tier 1 /Tier 2 colleges
- Ability to add value in chain of communication
- Detail oriented with domain knowledge of IT Services and SAAS businesses
- Ability to multitask and handle pressure, flexible to work timings in different time zones & located in Bengaluru and no WFH.
- Better organized, problem solving attitude.
- Good with numbers, reporting and data analysis.

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