Administration Assistant
2 weeks ago
Job Summary:
Key Responsibilities:
**Office Management**:
Maintain office supplies inventory and place orders as necessary.
Ensure the office environment is clean, organized, and welcoming.
Coordinate maintenance of office equipment.
**Administrative Support**:
Answer and direct phone calls, take messages, and respond to inquiries.
Schedule and coordinate meetings, appointments, and travel arrangements.
Prepare and distribute correspondence, memos, and forms.
Handling housekeeping staff, security staff
**Document Management**:
Organize and maintain physical and electronic filing systems.
Assist in the preparation of regularly scheduled reports.
Develop and update administrative systems to make them more efficient.
**Customer Service**:
Greet and assist visitors in a professional and friendly manner.
Address customer queries and provide accurate information.
Handle and resolve complaints.
**Communication**:
Coordinate communication between various departments.
Prepare meeting agendas, take minutes, and distribute them.
**Financial Tasks**:
Assist with basic bookkeeping tasks, such as invoicing and expense reports.
Track office expenses and manage budget records.
**Project Support**:
Assist in the coordination and execution of company events and projects.
Conduct research and compile data as needed.
**Qualifications**:
**Education**:
Associate or bachelor’s degree preferred.
**Experience**:
Proven experience as an administrative assistant or in a related field
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
**Skills**:
Excellent written and verbal communication skills
Strong organizational and planning skills
Ability to multitask and prioritize work effectively
Attention to detail and problem solving skills
Discretion and confidentiality
Additional Requirements:
Familiarity with office management procedures and basic accounting principles
Ability to work independently and as part of a team
Professional demeanor and appearance
**Note
Pay: ₹25,000.00 - ₹32,000.00 per month
**Benefits**:
- Provident Fund
Schedule:
- Day shift
Supplemental pay types:
- Yearly bonus
**Education**:
- Bachelor's (preferred)
**Experience**:
- total work: 1 year (preferred)
**Language**:
- Hindi (preferred)
- English (preferred)
Work Location: In person
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