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Administration Assistant

6 months ago

Delhi, India Young Edsplorer Pvt. Ltd. Full time

Job Description: Administrative Assistant

Position Overview: The Administrative Assistant plays a crucial role in supporting the smooth and efficient operation of the organization. This position involves handling a variety of administrative tasks, ensuring effective communication, and maintaining a well-organized work environment. The Administrative Assistant will work closely with various teams and individuals, providing essential administrative support to help the organization achieve its goals.

Key Responsibilities:
Office Management: Oversee the day-to-day functioning of the office, including maintaining office supplies, equipment, and facilities. Organize and optimize office layout for efficiency and comfort.

Scheduling and Calendar Management: Coordinate appointments, meetings, and events for executives and team members. Update and maintain calendars to ensure timely scheduling and avoid conflicts.

Document Preparation: Draft, proofread, and edit documents, reports, presentations, and other materials as needed. Ensure documents are accurate and adhere to established formatting and branding guidelines.

Data Entry and Record-Keeping: Enter and maintain data in databases, spreadsheets, and other systems. Manage and organize digital and physical files for easy retrieval.

Travel Arrangements: Assist in making travel arrangements, including booking flights, accommodations, and ground transportation for employees and guests.

Meeting Support: Prepare meeting agendas, collate materials, and arrange meeting logistics. Take meeting minutes and distribute them to relevant parties.

Office Communication: Facilitate internal communication by disseminating information, coordinating team-building activities, and distributing internal announcements.

Administrative Support: Assist various departments with administrative tasks, such as filing, scanning, photocopying, and organizing documents.

Reception Duties: Greet and welcome visitors, clients, and guests. Ensure a positive and professional impression of the organization.

Expense Management: Process and track expense reports, ensuring adherence to company policies and procedures.

Special Projects: Support special projects as assigned by management, contributing to the successful completion of initiatives.

Qualifications and Skills:

- High school diploma or equivalent; additional education or certification in office administration is a plus.
- Proven experience as an administrative assistant or in a related role.
- Proficient in MS Office (Word, Excel, PowerPoint) and other office productivity tools.
- Strong communication skills, both written and verbal.
- Exceptional organizational and time management abilities.
- Detail-oriented with a focus on accuracy and efficiency.
- Ability to multitask and prioritize tasks effectively.
- Demonstrated problem-solving skills and the ability to work independently.
- Professional demeanor with excellent interpersonal skills.
- Discretion in handling sensitive and confidential information.

Note: The above job description is a general overview and may vary depending on the specific requirements and responsibilities of the organization offering the administrative assistant position.

Pay: ₹20,000.00 - ₹30,000.00 per month

Ability to commute/relocate:

- Delhi, Delhi: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- Hindi (preferred)
- English (preferred)