Executive Assistant

2 weeks ago


Bengaluru Karnataka, India INSOMNIACS DIGITAL PRIVATE LIMITED Full time

**Responsibilities**:

- **Calendar Management**:

- Coordinate and manage complex executive calendars, scheduling meetings, appointments, and travel arrangements.
- Proactively anticipate scheduling conflicts and ensure efficient time management.
- **Communication Management**:

- Act as a primary point of contact for internal and external communications on behalf of the executives.
- **Meeting Coordination**:

- Arrange and organize internal and external meetings, ensuring all necessary resources and materials are prepared.
- Prepare meeting agendas, take minutes, and distribute relevant information as needed.
- **Travel Arrangements**:

- Coordinate domestic and international travel arrangements, including flights, accommodations, and transportation.
- Provide detailed itineraries and travel packs to executives prior to trips.
- **Document Management**:

- Organize and maintain executive files, documents, and records, ensuring confidentiality and easy retrieval.
- **Administrative Support**:

- Handle administrative tasks such as expense reports, invoice processing, and other ad-hoc requests.
- Assist with special projects and initiatives as assigned by the executive team.
- **Relationship Management**:

- Build and maintain strong working relationships with internal and external stakeholders.
- Serve as a liaison between executives and various departments within the organization.

**Qualifications**:

- Bachelor's degree or equivalent experience.
- Proven experience as an executive assistant or in a similar administrative role.
- Exceptional organizational and multitasking skills.
- Strong written and verbal communication skills.
- Proficient in Microsoft Office Suite and other relevant software.
- Ability to handle sensitive information with discretion.
- Strong attention to detail and problem-solving skills.

**Attributes**:

- Proactive and self-motivated.
- Excellent time-management skills.
- Ability to thrive in a fast-paced environment.
- Professional and polished demeanor.
- Strong interpersonal skills.

**Salary**: ₹20,000.00 - ₹25,000.00 per month

Application Question(s):

- Are you comfortable commuting to this job's location?(Brunton Rd, Craig Park Layout)
- Are you currently residing in Bangalore?

**Experience**:

- total work: 1 year (preferred)

Work Location: In person



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