Executive Assistant

2 months ago


Bengaluru Karnataka, India Valenta BPO Full time

Executive Assistant

FULL TIME | VALENTA AI | INDIA

**Job Information**:
Industry

Financial Services

Current Openings

1

Work Experience

5-7 years

Salary

500000 to 700000/year

City

Banglore

State/Province

Karnataka

Zip/Postal Code

560067

**Role: Executive Assistant**

**Shift 1 (PST Time Zone): 8:00 Pm to 5:00 Am (Night shift)**

**Experience: 4 to 7 Years**

**Role Overview**:
**Responsibilities**:
Ø Calendar Management:

- Plan, coordinate, and manage the calendar, including scheduling meetings, appointments, and conference calls.
- Anticipate scheduling conflicts and proactively resolve them.

Ø Communication Management:

- Draft and respond to correspondence on behalf of the client.

Ø Virtual Meeting Coordination:

- Schedule and organize virtual meetings, ensuring all necessary materials are prepared and distributed in advance.
- Handle technical aspects of virtual meetings and troubleshoot as needed.

Ø Travel Arrangements:

- Coordinate and book travel arrangements, accommodations, and itineraries.
- Provide detailed travel briefs and ensure all logistics are in order.

Ø Document Preparation:

- Prepare reports, presentations, and other documents as requested by the client.
- Conduct research and compile information for various projects.

Ø Task Prioritization:

- Assist the client in prioritizing tasks and managing time effectively.
- Follow up on action items to ensure completion.

Ø Confidentiality:

- Handle sensitive information with the utmost discretion and maintain confidentiality.

Ø Expense Management:

- Track and reconcile the client expenses, ensuring accuracy and compliance with company policies.

Ø Project Support:

- Provide administrative support for special projects initiated by the client and collaborate with other team members as needed.

**Requirements**:
**Qualifications**:
Ø Proven experience as an Executive Assistant supporting C-level executives.

Ø Strong organizational and multitasking skills.

Ø Excellent verbal and written communication skills.

Ø Proficient in using virtual collaboration tools, video conferencing, and office software.

Ø Ability to work independently and manage time effectively.

Ø Exceptional attention to detail and problem-solving skills.

Ø Tech-savvy with a proactive approach to learning new tools.

**Benefits**:
**Perks and Benefits (In addition to all the Mandatory Statutory Benefits such as PF, Group Medical, Gratuity etc.) the following perks and benefits are also provided**:

- Professional Certifications offered based on interest and career progression.- Team Building Activities.- Maternity and paternity leaves.- Professional Development Training programs offered as part of Career Growth.- Great Rewards and Recognition for star performers.- Be part of a Centre of Excellence like no other.- International Travel Opportunities - Travel opportunities to meet with Clients for On-Site training and represent the Company at various Industry Events and Conferences.- Be part of a Committee of your Choice (ISO, Sustainability, CSR, Training and Development, Health and Wellness, Reward and Recognition, Entertainment and much more).- Join a World Class Organization that puts employees first.


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