Personal Secretary to Md
3 weeks ago
We are hiring a Personal Secretary and Admin for a leading FMCG company based out of Pune.
Purpose
To assist managing director in all the daily matters.
Reports to: MD
**Key Responsibilities**
- Discretion and trustworthiness, you will often be party of confidential information.
- Acting as a first point of contact: dealing with correspondence and phone calls.
- Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
- Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
- Schedule on behalf of the MD meetings between him and his direct reports.
- Coordinate with all the departmental heads and provide support for all the administrative activities.
- Reminding the manager/executive of important tasks and deadlines.
- Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place.
- Organizing events and conferences
- Managing databases and filing systems.
- Liaising with staff, suppliers and clients.
- Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
- Good oral and written communication skills
- Typing, compiling and preparing reports, presentations and correspondence.
- The ability to be proactive and take the initiative.
**Span of Control**
- All HOD
**Key Interfaces**
- Internal: All Dept HOD & Staff
- External: Vendors, Customers, Suppliers
**Accountability**
**Financial**: Adherence to budget,
**Customer**: On time delivery
**Process**: On time delivery
**Learning & Growth**: Developing performing subordinates
**Essential Competency**
**Knowledge**
- Knowledge of Strategic Planning,
- English Language, Administration and
**Skills**
- Organization and Time
- Management
- Written and Verbal
- Communication
- Developing Others
**Attitude**
- Quality Consciousness
- Developing Others
- Accuracy and Attention to Detail On time delivery
**Management**
- Kaizen, 5S
**Qualification & Experience**:
- Should have sound computer literacy (MS-Office, work, excel, power point. Etc)
- Should be fluent in Marathi, Hindi and English and have excellent communication skills, both verbal and written.
**Salary**: ₹450,000.00 - ₹600,000.00 per year
**Benefits**:
- Flexible schedule
- Leave encashment
Schedule:
- Day shift
Ability to commute/relocate:
- Pune, Maharashtra: Reliably commute or planning to relocate before starting work (required)
Application Question(s):
- When can you join (Mandatory to answer)?
- Are you open to work from Bibwewadi, Pune Office (Mandatory to answer)?
**Education**:
- Bachelor's (required)
**Experience**:
- Secretarial work: 3 years (required)
**Language**:
- Excellent English and Marathi (required)
Expected Start Date: 22/02/2023
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