Academic Administrator

3 weeks ago

Gurugram Haryana, India Lotus Petal Charitable Foundation Full time

**Purpose of the Role: -** To provide appropriate support to mentor and coordinator in bringing the smooth function of the school by performing various administrative jobs and act as a point of reference for different departments in the school. A school administrator needs to be a leader, organized, and committed to the job and should work closely with Mentor and Coordinators.
**Key task**
- Connecting with parents over calls and resolving the queries and arranging for meeting with mentor and teacher. - Taking charge of administrative role in LPET Admissions process. - Maintenance of all official records of individual students. - Maintaining Student discipline policy and indemnity - Policy/ Police Verification compliance Mapping. - Updating information and documents of students in Classe 365
- Updating regular attendance in Class e365. Maintain track of class wise average attendance.
- Regular attendance record to be sent to Facility/M&E department. - Maintaining Drop out/ alumni list of students and updating COO, MT, Mentor and M&E - Preparing transfer certificate and maintaining the record
- Estimated Budget and list Preparation for New session
- complete data of textbooks/notebooks/stationary/Uniform requirement of every class.
- Working on the requirement of uniforms for new admission in Vidyananda.
- Working on the requirement of ID cards for all students for new academic session.
- Raising monthly academic/stationary requisition to store
- Uniform Distribution - School uniform and winter uniform distribution planning and smooth execution with coordinators
- Coordination with coordinator for student specific information.
- Coordination with M&E team for departmental information.
- Responsible for taking the necessary approvals from COO and placing the intent with the store for monthly requisition of Pratishthan learning Centre.
- Collection Annual fee Demand Drat from coordinators and maintaining details of it and passing it to finance team and M&E team for uploading in Classe365 during data migration.
- Connecting with parents over calls and resolving the queries and arranging for meeting with mentor and teacher. - Taking charge of administrative role in LPET Admissions process. - Maintenance of all official records of individual students. - Maintaining Student discipline policy and indemnity - Policy/ Police Verification compliance Mapping. - Updating information and documents of students in Classes 365
- Updating regular attendance in Class e365. Maintain track of class wise average attendance.
- Regular attendance record to be sent to Facility/M&E department. - Maintaining Drop out/ alumni list of students and updating COO, MT, Mentor and M&E - Preparing transfer certificate and maintaining the record
- Estimated Budget and list Preparation for New session
- complete data of textbooks/notebooks/stationary/Uniform requirement of every class.
- Working on the requirement of uniforms for new admission in Vidyananda.
- Working on the requirement of ID cards for all students for new academic session.
- Raising monthly academic/stationary requisition to store
- Uniform Distribution - School uniform and winter uniform distribution planning and smooth execution with coordinators
- Coordination with coordinator for student specific information.
- Coordination with M&E team for departmental information.
- Responsible for taking the necessary approvals from COO and placing the intent with the store for monthly requisition of Pratishthan learning Centre.
- Collection Annual fee Demand Drat from coordinators and maintaining details of it and passing it to finance team and M&E team for uploading in Classe365 during data migration.
- Result Data preparation class wise for Zoho update through M&E.
- Out location Class bill raising processand sharing the same.
- Maintaining Out location Class attendance of teacher and sharing the same to finance department.
- Raising for transportation requirement for out location travel.
- Responsible for arranging and maintaining OPD on every Wednesday.
- Regular interaction with Store for raising the requisition and receiving of the same.
- Responsible for NIOS registration, payment of examination fees of students and maintaining records of the same in Pratishthan Learning Centre.
- Maintaining records of students to be registered for NIOS examination in a planned way with the help of coordinators so that task of registration can be done timely.
- **Relationships**:

- Treating each child with equality, dignity and respect.
- Working with other professional staff members to plan and implement activities to carry out the philosophy of the school
- Being respectful and cooperative as a member of a team of professionals.
- Establishing a positive relationship with team and parents of the students
- Providing a safe and healthy environment for each child

**Job Types**: Full-time, Permanent

Pay: ₹30,000.00 - ₹45,000.00 per month

**Benefits**:

- Health insurance
- Provident Fu

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