Personal Secretary to Ed

2 months ago


Gurugram Haryana, India KEC Full time

**Job Title: Personal Assistant to Executive Director**

**Responsibilities**:

- **Calendar Management**:

- Efficiently manage the Executive Director's schedule, coordinating appointments, meetings, and events.
- Prioritize and schedule tasks to ensure optimal time management.
- **Communication**:

- Act as a primary point of contact for internal and external communications on behalf of the Executive Director.
- **Travel Coordination**:

- Arrange and coordinate travel itineraries, accommodation, and transportation for the Executive Director.
- Anticipate travel-related needs and address any potential issues proactively.
- **Documentation and Filing**:

- Maintain organized electronic and physical filing systems for important documents and correspondence.
- Assist in drafting, proofreading, and editing reports, presentations, and other materials.
- **Meeting Support**:

- Prepare agendas, attend meetings, and take accurate minutes.
- Coordinate logistics for meetings, including room reservations and catering arrangements.
- **Task Prioritization**:

- Monitor and prioritize incoming tasks, ensuring timely responses and follow-ups.
- Collaborate with other team members to facilitate seamless workflow.
- **Confidentiality**:

- Handle sensitive information with the utmost discretion and confidentiality.
- **Special Projects**:

- Support the Executive Director in various special projects, research assignments, and presentations.

**Qualifications**:

- Proven experience as a Personal Assistant or similar role.
- Exceptional organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Proficiency in office software and calendar management tools.
- Discretion and confidentiality in handling sensitive information.
- Ability to work independently and as part of a team.
- Flexibility to adapt to changing priorities and deadlines.

**Education and Experience**:

- Bachelor's degree preferred.
- Previous experience in a similar role is advantageous.


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