Front Office Executive

6 days ago


Coimbatore, India Chromaprint India Pvt Ltd Full time

**Job Title**: Front Office Executive - Female

**Company**: M/S Chromaprint India Pvt Limited

**Location**: Coimbatore, India

**Department**: Administration

**Reports To**: General Manager

**Summary**:
**Responsibilities**:

- **Courier Management**:Manage both inward and outward couriers, Track the movement of couriers and ensure timely delivery, Maintain courier records and update courier tracking system.
- **Phone Call Management**:Handle all incoming and outgoing phone calls professionally and courteously, Transfer calls to the relevant individuals or departments.Take accurate messages and relay them to the appropriate person.
- **Guest Reception and Hospitality**:Greet guests warmly and professionally, Provide exceptional hospitality to visitors.Assist guests with directions and information.
- **Petty Cash Handling and Tally Entry**:Manage petty cash accurately and responsibly, Record petty cash transactions in Tally.Prepare petty cash reconciliations.
- **Vendor Coordination**:Collaborate with small vendors to facilitate the issuance of cheques, Verify vendor invoices and ensure accuracy.Maintain vendor records.
- **Transport and Courier Bill Verification**:Review monthly transport and courier bills, Ensure the accuracy of transport and courier bills, Forward verified bills to the accounts department for payment processing.
- **Support to Accounts Department**:Assist the accounts department with filing tasks, Maintain office records and documents.Prepare reports as needed.
- **Inventory Management**:Handle the inward of miscellaneous materials such as stationery and housekeeping supplies, Maintain proper stock levels of office supplies.Coordinate with relevant departments to ensure adequate supply of office materials.
- **First Aid Kit Maintenance**:Maintain first aid kits in all departments, Ensure first aid kits are stocked with necessary supplies.Conduct regular inspections of first aid kits.
- **Preparation of gate pass/out pass, leave and permission slips for employees/ material movement other than stores**:Prepare gate passes/out passes, permission slips and leave slips for employees and material movement, Verify employee authorization and material movement requests, Maintain gate pass/out pass, leave and permission slip records.

**Qualifications**:

- Bachelor's degree in any relevant discipline or equivalent experience.
- Minimum of 2 years of experience in a front office or administrative role.
- Strong communication and interpersonal skills.
- Excellent organizational and time management skills.
- Proficient in Microsoft Office Suite.
- Ability to work independently and as part of a team.

**To Apply**:
**Job Types**: Full-time, Permanent, Fresher

**Salary**: ₹10,000.00 - ₹15,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift

Supplemental pay types:

- Yearly bonus

Ability to commute/relocate:

- Coimbatore, Tamil Nadu: Reliably commute or planning to relocate before starting work (required)


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