Front Office Executive

2 weeks ago

Coimbatore, India Holiday Residency Full time

Position Overview: A front office executive plays a crucial role in creating a positive first impression of an organization. They are responsible for handling various administrative and customer service tasks to ensure the smooth operation of the front office. This role requires excellent communication and organizational skills, as well as the ability to handle multiple responsibilities simultaneously.

Key Responsibilities:
Reception Duties: Greet and welcome visitors, guests, and clients in a professional and friendly manner. Direct them to the appropriate personnel or department and provide necessary assistance and information.

Appointment Scheduling: Coordinate and schedule appointments, meetings, and conference rooms. Maintain calendars, manage meeting room bookings, and notify staff members about upcoming appointments.

Visitor Management: Maintain a log of visitors, issue visitor badges, and ensure their timely check-in and check-out. Implement security procedures to ensure the safety of visitors and staff.

Administrative Support: Provide administrative support to various departments, such as preparing documents, organizing files, photocopying, scanning, and faxing. Assist in handling mail and courier services.

Travel and Accommodation Arrangements: Assist employees and guests with travel arrangements, including booking flights, accommodations, and transportation. Prepare travel itineraries and ensure smooth logistics.

Inventory Management: Monitor and maintain office supplies, including stationery, pantry items, and other consumables. Place orders when necessary, ensuring adequate stock levels.

Database Management: Maintain and update databases, ensuring accuracy and completeness of information. Retrieve and compile data as required for reports or analysis.

Coordination: Collaborate with internal teams to ensure seamless coordination of office activities. Liaise with external vendors, service providers, and suppliers for various office-related requirements.

Miscellaneous Tasks: Handle ad-hoc tasks and projects assigned by the management, such as organizing company events, assisting with HR-related activities, and contributing to office-wide initiatives.

Qualifications and Skills:

- High school diploma or equivalent; bachelor's degree preferred.
- Proven experience in a similar front office or administrative role.
- Excellent communication skills, both verbal and written.
- Strong interpersonal skills and the ability to interact professionally with individuals at all levels.
- Proficient in using office software and equipment, such as MS Office (Word, Excel, Outlook) and telephone systems.
- Exceptional organizational and multitasking abilities.
- Attention to detail and a high level of accuracy.
- Professional appearance and demeanor.
- Ability to handle sensitive and confidential information with discretion.
- Flexibility and adaptability to changing priorities and situations.

Note: The above job description serves as a general overview and may vary depending on the specific requirements of the organization.

FOOD & ACCOMODATION Provided,

whatsApp your resume to : 9514440120

**Job Types**: Full-time, Regular / Permanent, Fresher

**Salary**: ₹12,000.00 - ₹15,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Food provided
- Provident Fund

Schedule:

- Day shift
- Evening shift
- Morning shift
- Night shift
- Rotational shift

Supplemental pay types:

- Performance bonus
- Shift allowance
- Yearly bonus

Ability to commute/relocate:

- Coimbatore, Tamil Nadu: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Language**:

- Tamil (preferred)
- English (required)

**Speak with the employer**
+91 9514440120

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