Executive Assistant

2 weeks ago


Pune, India Barclays Full time

Job Title :Executive Assistant - RFT EDP FT CDO

Location: Pune

About Barclays

Barclays is a British universal bank. We are diversified by business, by different types of customers and clients, and by geography. Our businesses include consumer banking and payments operations around the world, as well as a top-tier, full service, global corporate and investment bank, all of which are supported by our service company which provides technology, operations and functional services across the Group.

Risk and Control Objective

Ensure that all activities and duties are carried out in full compliance with regulatory requirements, Enterprise Wide Risk Management Framework and internal Barclays Policies and Policy Standards.

Working Flexibly

We’re committed to providing a supportive and inclusive culture and environment for you to work in. This environment recognises and supports ways to balance your personal needs, alongside the professional needs of our business. Providing the opportunity for all our employees, globally to work flexibly empowers each of us to work in a way that suits our lives as well as enabling us to better service our customers’ and clients’ needs. Whether you have family commitments or you’re a carer, or whether you need study time or wish to pursue personal interests, our approach to working flexibly is designed to help you balance your life.

Hybrid Working
BUK & BX - All locations

Please discuss the detail of the working pattern options for the role with the hiring manager.

Introduction:
What will you be doing?
- Performing extensive diary, schedule management and proactive forward planning for (primarily) the MDs/Ds. At Barclays, you will be working in a fast-paced business, including booking appointments, conference calls/VCs and travel, organizing regulatory, policymaker and standard-setter’s meetings with precision across multiple diaries, including (but not limited to) the Compliance teams, external Regulators’ Administrations & the offices of senior Barclays stakeholders.
- Assisting in establishing best practices standards by partnering with other assistants to achieve consistent high-performance standards and efficiencies.
- Performing other ad hoc duties as required e.g. populating templates, creating lists of upcoming meetings for a specific stakeholder, photocopying, maintaining department organizational charts, maintaining team distribution lists where applicable.
- Providing administrative support to other members of the team especially when other EA/Administrative colleagues are out of the office. Book travel arrangements, plan itineraries, visas, foreign currency, medical requirements etc., as needed.
- Maintaining confidential and sensitive information; must act with discretion and integrity at all times.
- Managing the events management logistics which will include meetings, functions, lunches, conferences, both at internal and external venues. Influencing and negotiating will be required to manage events like this.
- Ensuring adherence to people related activities in accordance with HR policies and procedures (i.e. Performance Appraisals, Year End processes, Mandatory Training, Leave of Absence, Talent Management, Colleague Development, Maintaining departmental records)
- Acting as a reference point for the D/MD in RFT EDP FT CDO. To use initiative in resolving queries where possible otherwise channeling to appropriate area and following up where appropriate.
- Performing a wide range of other administrative duties, e.g. processing of expenses and invoices on an online system (SAP/AIP).

What we’re looking for:

- Previous experience as a EA/PA supporting MDs/Ds
- Knowledge/skill/competency in tools such as Microsoft Office (Outlook, Word, PowerPoint, Excel)
- Familiar using MS Teams, Coupa and Concur systems
- Prior experience working within a fast paced and demanding environment (Financial Services Industry)

Skills that will help you in the role:

- Experience working within a project-oriented environment; self-motivated and proactive
- Enthusiastic, cheerful team player with a desire to work hard and learn about the firM/Function/team
- Ability to prioritize conflicting work demands
- Effective time management and flexibility to reallocate demands as issues arise

Where will you be working?

Pune

Be More at Barclays

Be More Valued for who you are.
Interested and want to know more about Barclays? Visit home.barclays/who-we-are/ for more details.

Purpose, Values and Mindset

We deploy finance responsibly to support people and businesses, acting with empathy and integrity, championing innovation and sustainability, for the common good and the long term.

Our values underpin everything we do: Respect, Integrity, Service, Excellence and Stewardship.

Respect

We harness the power of diversity and inclusion in our business, trust those we work with, and value everyone's contribution.
Integrity

We operate with honesty, transparency and fairness in all


  • Presales Executive

    4 days ago


    Pune, Maharashtra, India Realty Assistant Private Limited Full time

    We are looking to hire an experienced, customer-oriented Inside sales Executive to utilize inbound and outbound telephone calls to achieve sales targets. The Inside sales Executive’s responsibilities include crossselling or up-selling our products where possible, receiving incoming telephone calls and assisting with customer inquiries, as well as...

  • Executive Assistant

    3 days ago


    Pune, India AppZen Full time

    **- Executive Assistant to the Head of Operations - India. - Manages executive schedule and acts as liaison for executive team. - Ability to organize a daily workload by priorities. - Handling confidential information; organizing and maintaining files. - Organize and schedule meetings and appointments. - Assist in organizing events and other administration...

  • Executive Assistant

    7 days ago


    Pune, India Techechelons Infosolutions Full time

    Our benefits are hard to beat Collaboration and flexibility A key benefit of working at Techechelons is that employees tend to be profoundly collaborative and you’ll often find yourself handling multi-faceted responsibilities Making an impact If you find an opportunity or idea for any area of growth, with us you’ll have direct access to senior executives...

  • Executive Assistant

    2 days ago


    Pune, India Ethosh Designs Pvt. Ltd Full time

    **Title**:Executive Assistant (PA) **Location** - Pune (On Site) **Experience**: - 0.6 to 1 years **Skills-**Strong organizational skills, eye for detail, acquainted with office management procedures **About the Organization**: ETHOSH is an innovation-focused company creating high-impact Digital Experiences for our clients who are global industry...

  • Executive Assistant

    2 days ago


    Pune, India Fourth Dimension Group Full time

    Qualification : Any Gratuate Experience : 5 to 7 years Requirement: 1. Excellent in english communication 2. Confident and very good in Administration & Management - **Key Responsibilities**:_ - Manage all personal affairs for MD’s including, but not limited to: booking personal appointments, reservations, travel arrangements for friends and family,...


  • Pune, India Wadia Hopital Pune Full time

    **Job brief** We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time...

  • Executive Assistant

    2 days ago


    Pune, India V2 MOTOTECH INDIA Full time

    We are Hiring Job Position: Executive Assistant. Exp: - 3- 5 Yrs Job Location: - PUNE Should have minimum 3 to 5 Years of experience as an Executive Assistant to the MD / Director of a Company. Educational Qualification: - Graduates Roles Responsibilities: - Answering Directing phone calls, taking, organizing and distributing messages/correspondence....

  • Executive Assistant

    Found in: Talent IN 2A C2 - 3 weeks ago


    Pune, India Altaa Vistaa Business Solutions Pvt Ltd - AVPL Full time

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.   ResponsibilitiesCalendar...

  • Executive Assistant

    Found in: Appcast Linkedin IN C2 - 3 weeks ago


    Pune, India Altaa Vistaa Business Solutions Pvt Ltd - AVPL Full time

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.   ResponsibilitiesCalendar...

  • Executive Assistant

    2 days ago


    Pune, India ELCON CABLE TRAYS PRIVATE LIMITED Full time

    As an Executive Assistant, you will play a pivotal role in providing high-level administrative support to executives and senior management within the organization. Your efficiency, attention to detail, and ability to manage a variety of tasks will be essential in ensuring the smooth operation of the executive's office and the overall success of the...

  • Executive Assistant

    2 days ago


    Pune, India Ulka project private limited Full time

    Preparing financial statements, reports, memos, invoices letters, and other documents. - Answering phones and routing calls to the correct person or taking messages. - Handling basic bookkeeping tasks. - Filing and retrieving corporate records, documents, and reports. - Researching and conducting data to prepare documents for review and presentation by...

  • Executive Assistant

    Found in: Talent IN C2 - 3 weeks ago


    Pune, India Pinnacle Management Consultant Full time

    Job Description ofExecutiveAssistantResponsibilities:Actingas the point of contact between the executives and internal orexternal colleagues.Manage executivescalendars and set up meetings.Handlingcorrespondence directed to managers.Takingdictation and minutes and writing them upsubsequently.Producing reports andpresentations.Maintaining the current filingand...

  • Executive Assistant

    9 hours ago


    Pune, India Actualise Business solutions Full time

    Essential/Primary Responsibilities: Executive Support 1. Assists the Managing Director with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries...

  • Executive Personal Assistant

    Found in: Talent IN 2A C2 - 2 weeks ago


    Pune, India Stock Market- EK SOCH Full time

    Stock Market - Ek Soch is an esteemed online education company preparing to inaugurate a new office in Pune. We are seeking a dynamic and proactive Executive Personal Assistant to join our team. This position offers a dynamic work environment, opportunities for growth, and the chance to contribute to the expansion of our company. The ideal candidate will be...

  • Executive Personal Assistant

    Found in: Appcast Linkedin IN C2 - 2 weeks ago


    Pune, India Stock Market- EK SOCH Full time

    Stock Market - Ek Soch is an esteemed online education company preparing to inaugurate a new office in Pune. We are seeking a dynamic and proactive Executive Personal Assistant to join our team. This position offers a dynamic work environment, opportunities for growth, and the chance to contribute to the expansion of our company. The ideal candidate will be...

  • Executive Assistant

    4 days ago


    Pune, India Thrivibe - The Human Co. Full time

    Strategy (Executive Assistant to CEO) - Job Purpose: The role serves as the primary point of contact for internal and external constituencies on key matters pertaining to the Chief Executive along with respective business heads to achieve strategic objectives. The position requires multi-tasking, ability to conceptualize, implement new processes, create -...

  • Executive Assistant to CEO

    Found in: Whatjobs IN C2 - 1 week ago


    pune, India Vsynergize Full time

    The Executive Assistant to the CEO plays a crucial role in supporting the Chief Executive Officer in managing daily operations and ensuring the efficient functioning of the executive office. This role requires a high degree of confidentiality, professionalism, and strong organizational skills.Key Responsibilities:1.Administrative Support:Manage the CEO's...

  • Executive Assistant

    3 days ago


    Pune, India Rosentiques Full time

    Preparing financial statements, reports, memos, invoices letters, and other documents. - Answering phones and routing calls to the correct person or taking messages. - Handling basic bookkeeping tasks. - Filing and retrieving corporate records, documents, and reports. - Researching and conducting data to prepare documents for review and presentation by...


  • Pune, India PDB & Co, Company Secretaries Full time

    **JD- Executive Assistant** - Maintaining comprehensive and accurate records - Performing minor accounting duties - Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary - Answering phone calls in a polite and professional manner - Welcoming visitors and identifying the purpose of their visit before directing...


  • Pune, India Manasvini Global Solutions Full time

    **Position: Executive Assistant to MD and VP** **Location**: Hyderabad **Shift**: Night US shift **Role Overview**:We are seeking an accomplished Executive Assistant to provide seamless support to our Managing Director (MD) and Vice President (VP). This role involves efficiently managing their personal and professional calendars, acting as an extension of...