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Administrative Assistant

1 month ago

Trichur, India Skilledin Immigration Services Full time

We are seeking an experienced Administrative Assistant to provide comprehensive support to our Chief Executive Officer (CEO). As the Administrative Assistant to the CEO, you will play a crucial role in ensuring the smooth functioning of the executive office. You will be responsible for managing the CEO's calendar, coordinating meetings and events, handling correspondence, and performing various administrative tasks.

**Responsibilities**:

- Manage and maintain the CEO's calendar, appointments, and travel arrangements.
- Coordinate and schedule meetings, conferences, and events, ensuring optimal use of the CEO's time.
- Arrange necessary logistics, such as travel, accommodations, and meeting materials.
- Draft, proofread, and edit various documents, including memos, reports, and presentations.
- Respond to inquiries and requests on behalf of the CEO, maintaining professionalism and confidentiality.
- Act as a point of contact for internal and external stakeholders, including clients, board members, and senior executives.
- Coordinate and facilitate communication between the CEO and stakeholders, ensuring timely and accurate information flow.
- Prepare agendas, meeting materials, and presentations for internal and external meetings.
- Attend meetings, take minutes, and distribute them to relevant parties.
- Perform general administrative tasks, including managing correspondence, filing documents, and maintaining records.
- Assist with the preparation and monitoring of budgets, expenses, and financial reports.
- Conduct research, gather data, and prepare reports and presentations for special projects assigned by the CEO.
- Maintain the CEO's office in an organized and efficient manner.
- Order office supplies, equipment, and services as needed.
- Coordinate with other departments to ensure smooth office operations.

Qualifications and Skills:

- High school diploma or equivalent (Bachelor's degree preferred).
- Proven experience as an administrative assistant or executive assistant.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Proficient in using office software (e.g., Microsoft Office Suite).
- Discretion and ability to handle confidential information.
- Strong attention to detail and problem-solving abilities.
- Ability to multitask and prioritize workload effectively.
- Professional demeanor and strong interpersonal skills.

**Job Type**:Full Time,On-Site

Location:Thrissur

**Salary**:Rs 10,000-Rs 20,000

**Salary**: ₹10,000.00 - ₹20,000.00 per month

Schedule:

- Day shift

**Speak with the employer**
+91 9995822276