Executive Assistant

2 months ago

Delhi Delhi, India Satyarthi Full time

Job Description

Job title

Executive Assistant to Chairperson’s Office

Reports to

Executive Manager

Department

Chairperson’s Office

Location

New Delhi

Level/Grade

Grade - B

About the position:
Responsibilities:
Logistical Support:

- Manage the travel protocol and travel accommodation for the chairperson with efficiency and accuracy.
- Coordinate complex travel arrangements, including flight bookings, hotel accommodations and ground transportation.
- Prepare and submit expense reports, ensuring adherence to budgetary guidelines.
- Coordination of the on ground government protocol movement at various locations (National & International)

Research and Information Management:

Conduct research on various topics as required
- Organize and maintain electronic and hardcopy files, ensuring easy accessibility and confidentiality.

Meeting Preparation:

- Maintain the contact list of the chairperson.
- Coordinate logistics for meetings, including venue booking, catering, audiovisual setup, and attendee communication.
- Take minutes and follow up on action items from meetings, ensuring timely execution of tasks.

Protocol Management:

- Assist in coordinating protocol-related activities and ensuring compliance with all diplomatic and organisational protocols.
- Communicate with EDs and Senior Management as an when required.

Confidentiality and Discretion:

- Maintain strict confidentiality regarding sensitive information and discussions, exercising discretion in all interactions and communications.
- Uphold ethical standards and integrity in handling confidential matters and representing the Chairperson's office.

Skills and competencies required:

Knowledge of bureaucratic & diplomatic protocols and international relations is desirable

Fluency in English and Hindi

Education, Experience and Exposure

Education

o Degree in relevant fields.

o Post graduate or PG Diploma may be an asset. Certification in Travel & Logistics Management would be an added advantage.

Experience & Exposure

o 5 years of experience as an Administrative Assistant or similar role, preferably supporting senior executives or public figures

o Excellent communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders

o Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously

o Adaptability and flexibility to navigate a dynamic and fast-paced environment.

o Commitment to maintaining confidentiality and upholding ethical standards.

We are an equal opportunity employer and actively encourage individuals from diverse backgrounds to apply. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

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