Accounts Payable Assistant

6 months ago

Bengaluru, India Travelopia Full time

We are currently looking for an **Accounts Payable Assistant** to work in our **Tailormade Finance** team at our office in Bangalore, India. This team will be a fully coordinated part of the wider finance organization at Travelopia, which supports Travelopia and its associated businesses. If you are passionate about this opportunity and know the value you can bring to this role and our organization, we would love to hear from you

Tailormade is part of Travelopia, which is headquartered in the UK and is one of the world’s leading specialist travel groups providing customers with unique travel experiences. This includes adventure travel, safaris, private jet and polar expeditions, tailor-made luxury holidays, yacht and river boat charter holidays, informative and sporting-based school trips, corporate hospitality, and sporting event fan travel.

Travelopia is dedicated to delivering the very best travel experiences. We pride ourselves in offering a seamless and niche customer journey, from the exceptional service and in-depth knowledge of our sales teams to our best-in-class tour guides around the world and the globe. This dedication to service delivers high customer satisfaction and our brands frequently receive industry awards and media recognition.

The role will report to the Accounts Payable Supervisor and will work closely with our finance functions in the UK and elsewhere.

**What you will be doing**:

- Processing supplier invoices - using either purchase order or non-purchase orders matching tools and approval workflows; reviewing unauthorised invoices and following up on queries and approval delays
- Review invoices and contracts validating discrepancies, issue deduction advice where overcharged
- Process employee expenses and company credit card transactions
- Verification of supplier payee and bank details
- Prepare payment proposals ensuring payments are issued within agreed terms and according to payment timetables
- Answer and resolve supplier queries and payment inquiries
- Complete quarterly supplier statement reconciliations as advised by the Accounts Payable Team Leader
- Lead direct debit supplier accounts download online invoices, obtain authorizations or match to PO’s, create weekly direct debit payment runs
- Daily and regular follow-up on unposted invoices
- Process invoices received in Readsoft (OCR tool) and complete daily actions to clear AP mailboxes
- Work closely with the AP Supervisor and Team Leader to ensure queries relating to invoice authorization issues are swiftly sophisticated

**What we are looking for**:

- Proven track record in Accounts Payable preferably working with suppliers in Europe, North America, the Caribbean, or Asia, with minimum 3 years’ experience.
- Ability to work in a global and remote setup.
- Experience in managing sophisticated issues and partner concerns, working with suppliers to promptly resolve disputes.
- Ability to read and interpret sophisticated contracts.
- Experience in working with SAP is an added advantage.
- Knowledge of the UK travel industry is advantageous.
- Demonstrate an excellent understanding of what makes a strong Accounts Payable team.
- Proficient in MS Office apps, with a particular focus on Outlook and Excel
- Dynamic and flexible, able to react well to business and market changes
- Highly organized and thorough in approach and demonstrates ability to prioritize own work and maintain focus
- Takes initiative. Do not wait to be asked or told what needs doing.
- The highest level of integrity, intellectual honesty, and strong work ethic.
- Excellent written and oral communication skills in English is essential
- Builds close and professional working relationships with non-finance teams and suppliers
- Sharp, thorough, and thoughtful, able to work independently and to targets.

**What we can offer**:

- Competitive salary with annual salary review
- Annual leave
- An enhanced employer contribution pension scheme
- Health insurance and Terms Life insurance
- Travel benefits and retail discounts

We believe people are happier and perform best when they are able to be their true selves, and that teams with varied strengths deliver better results.

Together we will develop a diverse, equitable, and environment, where everyone can thrive. Committed to inspiring change through a growing awareness of, and counteracting, unconscious bias; building an inclusive culture, and accepting diversity in all its dimensions.

LI-NF1#LI-HYBRID

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