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Account Executive

3 months ago

Gotri Vadodara Gujarat, India Advanced Resource Centre for Humanitarian Development Foundation Full time

**Position**: Account Executive

**Reporting To**: CEO & Director

**Project Location**: Vadodara

**About the Organization**:
ARCH (Advanced Resource Centre for Humanitarian) Development Foundation is a non-profit organization (registered as Section 8) located in Vadodara working towards development activities mainly focused on education, women empowerment, skill and livelihood and financial literacy to name a few. We are working in states like Gujarat, Maharashtra, Uttar Pradesh and Tamil Nadu. For further information, kindly visit our website

**Key Responsibilities**:

- Coordinate with different project teams to collect all bills and invoices related to project expenses.
- Verify the accuracy and completeness of the bills and invoices submitted.
- Submit the vouchers/ bills / invoices as per project for final accounting.
- Process bills in a timely manner, ensuring adherence to financial guidelines and project budgets.
- Organize and maintain a systematic filing system for all project-related bills and financial documents.
- Categorize bills as per the respective projects, facilitating easy retrieval and reference.
- Liaise with various vendors and suppliers to obtain invoices and quotations for project-related services and materials.
- Ensure effective communication with vendors to resolve billing discrepancies and discrepancies, if any.
- Prepare back-up sheets / list of submitted documents.
- Analyze and compare quotations received from different vendors for various projects.
- Collaborate with the project teams to select appropriate vendors based on cost-effectiveness and reliability.
- Maintain records / excel sheet of advances to employees and payments to vendors.
- Facilitate the finalization of vendors and maintain a record of vendor agreements.
- Prepare and raise Purchase Orders (PO) for approved vendors and services in line with project budgets and procurement procedures.
- Coordinate with project teams to ensure the timely approval and processing of Pos.
- Maintain accurate and up-to-date financial records and databases related to project expenses and vendor details.
- Support the finance team in periodic financial reconciliations.

**Required Skills & Competencies**:

- Billing and Expense Management
- Sorting and Filing of Bills
- Vendor Coordination
- Quotation Comparison and Vendor Finalization
- Purchase Order (PO) Processing
- Financial Record Maintenance
- Good Interpersonal Skills
- Ability to meet the reporting deadlines
- Knowledge of MS-Office and data management

**Qualification**: Post
- graduate or Graduate in Accounting and Finance, CA/CPT or relevant field.

**Experience**: Minimum experience of at least 2-3 years of Basic Accounting and Tally Knowledge.

**Position Availability**: Immediate

Pay: From ₹18,000.00 per month

**Benefits**:

- Paid time off

Schedule:

- Day shift
- Morning shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- Accounting: 2 years (required)
- total work: 3 years (required)

**Language**:

- English (preferred)

License/Certification:

- Tally (required)

Work Location: In person

Application Deadline: 08/06/2024
Expected Start Date: 24/06/2024