Document Controller

7 months ago

Mumbai, India Atkins Full time

**Who are we?**
Atkins, a member of SNC Lavalin Organization, is one of the world’s leading consultancies operating in the built and natural environment. You might know us for the great work we do across our wide variety of projects. We're proud to say it's thanks to our people's diversity of thought, expertise and knowledge. We offer unparalleled opportunities for talented individuals in search of a rewarding career both in India and around the world. And when you join us, you'll be a part of this genuinely collaborative environment, where everyone's voice is valued and treated equally.

Read more about how you can thrive with us.

**Job Summary**

Support and assist regional project management teams to manage and control their documentation of customers and vendors i.e. proposals, product related issues and drawings/documents in a timely and efficient manner.

**Roles and Responsibilities**
- Maintain a Master Document Register (MDR) consisting of drawings, specifications, procedures and plans.
- Examine documents such as blueprints, drawings, change orders, and specifications to verify completeness and data accuracy.
- Follow-up with all the stakeholders to monitor and closure as per the schedule of due dates for drawings, specifications, software, technical manuals, and other documents.
- Prepare and maintain a filing system in various collaboration platforms e.g. Aconex, SharePoint as per project requirements. This filing system allows management team to get an updated Customer & Supplier issued documents as receiving, recording, and processing for internal and external organizations review and approval.
- Manage the flow of correspondence in and out of the company through proper transmittals; ensure outgoing documents are accurate, comply with company standards and policies, route correspondence to correct associates; and protect and secure confidential and proprietary information.
- Copy or scan materials; organize, maintain, and safeguard files and database.
- Review and verify project documents for completeness, format, and compliance with contract requirements.
- Submit project documentation to management team for their approval and transmit approved documents to customer.
- Distribute documentation to the project team and customers for their review and comments.
- Receive, distribute, and track comments received from customers.
- Liaise with engineers, managers, customers, and other stakeholders to discuss the project, prepare documents, or modify contract schedules.
- Liaise with document originators or engineer’s liaison personnel to resolve discrepancies and compiles required changes to documents.
- Update changes of computerized or manual control records; release documents and notify the affected departments.
- Provide support to other departments within the framework of the project e.g. assisting flow of company info.

**Minimum Qualification and Experience**
- Graduate in any discipline preferably from the technical background
- Must have at least 7 years of experience in Document Control in engineering, manufacturing or construction.

**Other skills**
- Adaptability to cope with diverse systems and procedures applicable to a variety of projects.
- Demonstrated ability to communicate effectively both verbally and in writing.
- Willing and proactiveness to work under tight deadlines and taking ownership of the tasks assigned to him or her
- Ability to manage the document control process independently with minimum supervision.
- Ability to utilize Word, Excel, PowerPoint, etc. as tools to enable effective evaluation of information and reporting to Management.

**Preferred Tools**:

- MS Office tools: Excel, Word, PowerPoint, etc.
- Aconex, SharePoint, Team Centre, A-Site, EDMS and DEMACS

**What we offer at Atkins?**

At Atkins, you will enjoy a robust rewards package which includes:

- Opportunity to work on various projects of various sizes.
- Competitive salary.
- Group Insurance.
- Employee Assistance Program (EAP).
- Learning and development programs, training, career opportunities.

**Why work for Atkins?**

Atkins is one of the world’s most respected design, engineering and project management consultancies. Atkins has been providing infrastructure planning, engineering, construction, environmental consulting, urban planning, architecture, and program management services to public and private clients across the globe for more than 50 years. Atkins has the depth and breadth of expertise to respond to the most technically challenging and time-critical infrastructure projects and the urgent transition to a low-carbon economy.

Check out some of our recent, most exciting projects.

**Additional Information**:
Atkins cares about your privacy and are committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect, use and transfer your Personal Data.

**Note to staffing and direct hire agencies**:
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