Executive Assistant/admin Executive

2 weeks ago


Gurgaon, India Newtimes Group Full time

**Role & Responsibilities**:

- Manage the total travel budget on the particular trips, process invoices and ensure timely payments to vendors.
- Manage the calendar of assigned leaders and their teams for meetings, presentations and travels - local, domestic and international and supporting them in planning and preparing their travel itineraries.
- Making stay and transportation arrangements for internal and external stakeholders, buyers and visitors. Management
- Must have good experience in managing records, filing, archiving and re-storing the same as and when required.
- Support all Administrative services, need-based procurements and vendor management.
- Manage the business related expenses of assigned business leaders on their tour & travels, events, meeting & conferences.
- Monitor office supplies - Housekeeping, Stationery & Pantry Materials and manage their inventory & usage.
- Follow-up with vendors for timely deliveries and collate and process their invoices.
- Develop and carry out an efficient documentation and filing system
- Proven experience as an Executive/ Administrative Assistant/Front Office-Cum-Admin Executive.
- Full comprehension of office management systems and procedures
- Excellent knowledge of MS Office specially Outlook, Word & Excel.
- Excellent communication (Verbal & Written) skill. Proficiency in English is must.
- Exemplary planning and time management skills
- Ability to multitask and prioritize daily workload
- Discretion and confidentiality are a must requirement
- Must be experienced in making detailed travel itineraries, budgeting inclusive of air-tickets, hotels, transportation, visa, travel insurance and other sundry expenses.
- Must have extensive experience procuring various quotations, making comparison and suggesting best possible and most cost-effective travel, stay and transportation arrangements.

**Qualification**
- Graduate or above with excellent verbal and written communications skills. Fluency in English is must.
- 5+ years’ experience as Admin Executive/Executive Assistant/Front Office Executive/Travel Desk Co-Ordinator or similar
- Good MS Office knowledge especially Excel and Outlook calendar

**Salary**: ₹40,000.00 - ₹55,000.00 per month

**Benefits**:

- Paid sick time
- Provident Fund

Schedule:

- Day shift

Ability to commute/relocate:

- Gurgaon, Haryana: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (required)

**Experience**:

- total work: 5 years (required)

**Language**:

- English (required)

**Speak with the employer**
+91 +917017285090
Application Deadline: 08/07/2023
Expected Start Date: 10/07/2023


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