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Executive Assistant

2 months ago

Gurgaon, India S&P Global Full time

S&P Global Market Intelligence ) *

**The Role**: Executive Assistant

**Grade ( relevant for internal applicants only )**: Grade Level 8

**The Location**: Gurgaon.

**T he Team**: Responsible for working within SPGMI’s Executive & Operations Support organization. The Executive Assistant will support the executive stakeholders across the organization by providing administrative and operational support through standardized workflows. The role will coordinate resources, improve workflow processes, and maintain collaborative team environments to accomplish meeting all goals.

**The Impact**: Act as a liaison between the executive team and supporting departments to execute on all required administrative and operational needs to maximize business workflows. Maintain best practices and industry standards to provide a leaner, consistent and reliable operational cost structure.

**What’s in it for y ou**:
Be a critical contributor of a growing high-performing team in a global fast-paced environment supporting global executives of the SPGMI Organization

Be an essential talent working closely with executives to understand their business needs, role in the organization and how you bring value to SPGMI through your support

**Responsibilities**:
Maintains central point of record for all related executive information (travel, schedule, preferences, expenses, etc )

Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

Coordinate and support all meeting logistics; includes catering, meeting logistics, meeting materials, etc.

Provide support to stakeholders, including coordination of transportation, accommodations, meeting preparation (preparing meeting materials) technical assistance

Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions

Communicates status updates on regular frequency to stakeholders as required

Maintains customer confidence and protects operations by keeping information confidential

Prepares reports by collecting and analyzing information

Works collaboratively with various internal departments to establish clear stakeholder expectations to ensure all deliverables are completed on-time

Responsible to maintaining accurate and relevant workflow procedures

**What We’re Looking For**:
**Basic Qualifications**:
**Education**:
Bachelor’s degree in Business Management, English, Communications or a relevant field preferred, but not required if comparable work experience is established.

**Work Experience**:
1 to 3 years of experience in business administration/options capacity required.

Proven ability to manage multiple tasks, projects, resources and dependencies in a fast-paced environment.

**Language Requirements**:
Strong English speaking and written skills required.

**Time Type**:
Full Time

Regular

**Working Environment & Physical Demands**:
General fast-paced office environment.

Regular computer use required.

Regular attendance is required.

Occasional lifting of 25 pounds is required.

**Work Schedule/Travel/On Call, etc.**:
Flexible schedule to meet important deadlines.

Occasional weekend work is required.

**Preferred Qualifications**:
**Other Knowledge, Skills, and Abilities**:
Strong background on handling Travel support in a global environment is an advantage

Evidence of a continuous-improvement mindset for optimizing processes

Excellent teamwork skills, particularly the abilities to continually anticipate emerging issues, and to plan for success

Excellent oral and written communication skills

Strong and effective problem-solving, analytical, and research skills

Excellent and effective organizational and time management skills

Excellent MS Office skills

Ability to work autonomously in a relatively unstructured environment, to prioritize and multi-task on competing projects and to execute and complete deliverables in a timely manner

Aptitude for learning

Knowledge of S&P processes is a bonus

**About Company Statement**:
S&P Global Market Intelligence

At S&P Global Market Intelligence, we know that not all information is important—some of it is vital. Accurate, deep and insightful. We integrate financial and industry data, research and news into tools that help track performance, generate alpha, identify investment ideas, understand competitive and industry dynamics, perform valuation and assess credit risk. Investment professionals, government agencies, corporations and universities globally can gain the intelligence essential to making business and financial decisions with conviction.
------------------------------------------------------
- Equal Opportunity Employer
------------------------------------------------------- 50 - Administrative Support (EEO-2 Job Categories-United States of America), CORSVC502 - Middle Administrative Support (EEO Job Group)

**Job ID**: 285513

**Posted On**: 2023-05-19

**Location**: Gurgaon, Haryana,

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