Executive Assistant to CEO

2 months ago


Gurgaon, India Immigration Hotspot Full time

**EXECUTIVE SUPPORT**

® **Living by the core purpose of ‘Serve from the heart, add incredible Value and transform people’s lives in this role based in Gurgaon, India**

® **Newly created role with strong career prospects**

**The firm**

**‘Why’ we do what we do (Our Core Values)**

1. _To add incredible value and truly transform the lives of each of our clients’ and for the greater good of the world (service)_

2. _Make a genuine human connection filled with love, care and respect with each teammate and client and always serve from the heart_

3. _To realize the highest potential as a human being in each of us along the way (self-transcendence and realization)_

Are you an organized, detail-oriented, and proactive professional seeking an exciting opportunity to support a dynamic director? If yes, then this role is for you.

**Is this You?**
- You share our core values and are natural at making a human connection filled with love, care, and respect for each teammate and each of our clients and serve from the heart.
- You are a person who is energetic and has a genuine interest in a long-term career with our growing Australian migration firm
- You are articulate with excellent communication skills - both written and oral
- You love systems and processes and understand the crucial role they play in the day-to-day running and ability to scale the firm
- You will integrate easily and work cooperatively in a busy but fun, social and a welcoming team environment
- You can comfortably use software.

**Roles and Responsibilities**:
This position will report to a Founder of the organization and will have below-mentioned responsibilities.
- **Calendar and Schedule Management** - Manage the Director's calendar, schedule appointments, and coordinate meetings.
- **Managing Meetings**:

- Attend meetings, take minutes, assign to the concerned persons and follow up on action items.
- Prepare and edit required documents, presentations, and reports.
- **Interdepartmental Coordination**:

- Co-ordinate with various department related to their task.
- **Travel Arrangements-** Arrange travel, including flights, accommodations, and other transportation.
- **Information Management -** Manage and maintain confidential and sensitive information with the utmost discretion. Organise and maintain electronic files, databases, and records. Conduct research, gather data, and prepare reports or presentations as requested.
- **Administrative Support - ** Provide general administrative support, such as office equipment maintenance. Assist in the preparation and coordination of annual retreats, and other special events. Act as a point of contact between the executive and internal/external stakeholders.
- Comfortable Working in Australian Time Zone i.e. 10:00 AM to 07:00 PM AEST that is_ **04:30 AM to 01:30 PM Indian Standard Time.**_
- Excellent communication skill in English is must.
- Excellent organizational and time management skills
- Presentable with Professional demeanour, integrity, and a proactive mindset.
- Proficient in using productivity tools such as MS Office (Word, Excel, PowerPoint), MS Teams, Zoom and scheduling/calendar software.
- Ability to handle confidential and sensitive information with integrity and professionalism.
- Flexibility to adapt to changing priorities and work effectively in a fast-paced environment.

**Education & Experience**

1. Post Graduate with minimum 4 years of working experience as Executive Support.

**Salary, Benefits and Growth Opportunities**
- With the aim of being the “Most preferred workplace,” we are in the continuous process of building a people-oriented culture and policies and procedures around it. Each day we are polishing ourselves by bringing and executing new ideas._
- **Working Mode**: Work from Home (MON to FRI)
- **Growth**: Well defined career development plan, timely appraisals.
- **Engagement programs**: Annual offsite team retreat, Quarterly team hangouts, Monthly unplug session and many fun team building activities.
- **Recognition Programs**: Quarterly and Annual Reward and Recognition program, Long Service Awards
- **Work Culture**: Flexible working environment, Autonomy at work, Holiday (festival off) of your choice.
- **Culture & Policies**: People-oriented culture and policies like Domestic Violence Support, Birthday leave etc.
- **Technical equipment’s**: The trainee will be provided fast Laptop, 22” monitor for ease of work, Headphone, Keyboard & Mouse.
- **Industry leading software**: The trainee will be given access to all professional suites of Software to assist you to excel in your role such as Microsoft 365, Teams, SharePoint, Zoom, and others.
- We are cognizant of the impact our small firm has on the ecosystem that surrounds us and deeply acknowledge the Universal Intelligence and welcome you to join us on this journey for harmonious co-existence and mutual personal & professional growth. _
- **Excited?**

**Feel this is your dream opportu



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