Job Title: Executive Assistant to The CEO
2 weeks ago
Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements. - Act as a liaison and provide support to the Company CEO. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters. - Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports. - Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy. - Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated. Anticipate CEO’s needs in advance of meetings, conferences, etc. - Maintain open communications with the GWG team, including meeting regularly with their operations and technology coordinator and providing information and documents as needed. - Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed. - Manage all aspects of organization’s office services. Evaluate and assist in developing office policies and procedures for improved work flow and anticipate future needs as organization grows. Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organization. - Provide hospitality to all guests and help to create a welcoming environment. - Answer main phone line and respond to inquiries. - Process and distribute daily mail. - Invest in building long-lasting relationships both externally and internally. - Other projects/duties as assigned for the overall benefit of the organization.
**Salary**: ₹30,000.00 - ₹35,000.00 per month
**Benefits**:
- Food provided
- Health insurance
Schedule:
- Night shift
Ability to commute/relocate:
- Gurugram, Haryana: Reliably commute or planning to relocate before starting work (required)
**Education**:
- Master's (preferred)
**Experience**:
- total work: 3 years (preferred)
- working: 3 years (preferred)
Shift availability:
- Night Shift (required)
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