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Executive Assistant to The CEO

2 months ago

Mumbai, India WeAssemble Full time

**J**
**ob Description**:
We are looking for a versatile and highly-organized Executive Assistant to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers. You may also be required to make travel arrangements and assist with other duties when required.

**Responsibilities**:
Act as the point of contact between the manager and internal/external clients.
Screen and direct phone calls and distribute correspondence.
Handle requests and queries appropriately and in a timely manner.
Manage diary and schedule meetings and appointments.
Make travel arrangements.
Take dictation and minutes of meetings.
Produce reports, presentations, and briefs.
Devise and maintain office filing system.
Liaise with staff, suppliers, and clients.
Carry out personal tasks for the manager such as making personal appointments, shopping, or organizing personal events.Skills and Qualifications:
3 years minimum work experience as an Executive Assistant.
Knowledge of office management systems and procedures.
MS Office and English proficiency.
Outstanding organizational and time management skills.

Ability to multitask and prioritize daily workload.
Excellent verbal and written communications skills.
Discretion and confidentiality.
High School degree or equivalent; additional qualifications as Personal Assistant or Secretary will be a plus.Personal Attributes:
Reliable and highly-organized.
A self-starter who can work independently.
The ability to remain calm and focused under pressure.
A friendly and professional demeanor.The role of an Executive Assistant can vary greatly depending on the manager’s needs, the sector, and the specific company, and this job description should be adapted as necessary.

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