Executive Assistant to Group Md

2 weeks ago

Jaipur Rajasthan, India Vaibhav Global Full time

VGL India

Jaipur

Posted : 5 hours ago

**VGL COMPANY OVERVIEW**:
Listed in 1996-97 on Indian stock exchanges, Vaibhav Global Ltd (VGL) is an end-to-end electronic deep discount electronic retailer of fashion jewelry, gemstones and lifestyle products in US, UK, Germany & Canada.

Today’s customers seek convenient shopping experience. We are available to the customers via our proprietary 24X7 TV Shopping channels (Shop LC in US & Germany and Shop TJC in UK) and other digital medium which includes website, mobile apps, Over-The-Top platforms (OTT’s), social media and third-party marketplaces. Thus, today VGL reaches out to almost 124 million households across US, UK & Germany. As digitization increases, online retail is expected to grow and mature, our portfolio & omni-channel strategy will accordingly evolve alongside. VGL has a group turnover of approx. Rs. 2,750 Crore (FY 2021- 2022) and employs over 4000 people globally. VGL has its head office as well as its main manufacturing facility in Jaipur, India, which employs approx. 3000 people, including contract workers.

Under our flagship one-for-one meals initiative ‘Your Purchase Feeds...’, we served 13 million meals to school children in India, US and UK. With this, we have served 63 million meals till date. We encourage our team members to donate at least two hours every month for charitable causes that is tracked through our performance system.

VGL is a Great Place to Work (GPTW) certified organization.

**SHOP**LC** OVERVIEW**:
**TJC OVERVIEW**:
**SHOP**LC** GERMANY OVERVIEW**:
**Our Purpose**:
Delivering joy.

**Our Vision**:
Be the Value Leader in Electronic Retailing of Jewelry and Lifestyle Products.

**Our Mission**:
To deliver one million meals per day to children in need by 'FY31' through our one for one meal program: your purchase feeds...

**Our Core Values**:

- Teamwork
- Honesty
- Commitment
- Passion
- Positive attitude

**Position Summary**:
The Executive Assistant to the Group MD provides high-level administrative support to the Group Managing Director by conducting research, preparing statistical reports, handling information requests, and performing day to day functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. This role requires a highly organized, detail-oriented, and proactive individual capable of managing multiple priorities with discretion and confidentiality.

**Key Responsibilities**:

- 1. Administrative Support:
- Manage the Group MD's calendar, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and prepare materials for meetings, presentations, and reports.
- Draft, review, and send communications on behalf of the Group MD.
- 2. Communication and Coordination:
- Act as the primary point of contact between the Group MD and internal/external stakeholders.
- Facilitate communication and ensure timely responses to inquiries and requests.
- 3. Project Management:
- Assist in managing key projects and initiatives, ensuring deadlines are met and deliverables are achieved.
- Conduct research and gather information to support the Group MD’s decision-making processes.
- Track progress on various projects and provide regular updates to the Group MD.
- 4. Event Planning and Management:
- Organize and coordinate events, including executive meetings, off-sites, and company-wide events.
- Handle logistics, invitations, agendas, and follow-up activities.
- 5. Documentation and Filing:
- Maintain accurate records and files, both electronic and paper, ensuring easy retrieval of information.
- Prepare, review, and organize documentation for board meetings and other executive sessions.
- 6. Financial Administration:
- Monitor and manage budget and financial activities related to the Group MD’s office.
- 7. Confidentiality and Discretion:
- Handle sensitive information with the utmost confidentiality and professionalism.
- Maintain a high level of discretion in all interactions and communications.

**Skills**:

- Exceptional organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to work independently and as part of a team.
- High level of professionalism and discretion.
- Strong problem-solving skills and attention to detail.

**Preferred Attributes**:

- Ability to anticipate needs and think proactively.
- Experience in a fast-paced, dynamic environment.
- Strong interpersonal skills and the ability to build relationships at all levels.
- Familiarity with project management tools and techniques.

**Work Environment**:
This role is work from office and may require you to adjust your time zones as per the Group MD travel (for ex, if Group MD is in US, EA is expected to be available in US time).

**Job Overview**:

- **Compensation**: ₹ 8,00,000 - 10,00,000 Yearly
- **Level**: Mid level

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