Executive Assistant to Md

1 week ago

Bengaluru Karnataka, India Ms. Prerana Motors Pvt Ltd Full time

**PRERANA MOTORS (P) LTD.**, founded in 1991, is a premier dealership for Tata Motors in both passenger cars and commercial vehicles. With approximately 1500 dedicated employees and a network of offices throughout Karnataka, Company seeks to appoint an **EXECUTIVE ASSISTANT** to support the Managing Director stationed in Bengaluru.

**RESPONSIBILITIES**
- **Administrative Support**: Providing high-level administrative support to the MD, which includes coordinate and manage the Managing Director's schedule, organizing meetings, appointments, handling correspondences etc.
- **Communication**: Act as a primary point of contact between the Managing Director and internal/external stakeholders. This includes managing calls & other forms of communication, responding on behalf of the MD when necessary.
- **Information Management**: Maintain and organize important documents, files, and information. Prepare and review reports, presentations, and other materials for the Managing Director.
- **Meeting Coordination**: Planning and organizing meetings, including preparing agendas, taking minutes, and ensuring follow-up actions are communicated and executed
- **Travel Arrangements**: Plan and coordinate travel arrangements of Managing Director, including flights, accommodations, transportation etc.
- **Task Delegation**: Assist in managing tasks and projects by delegating appropriate responsibilities to other team members and ensuring follow-up
- **Projects**: Assist in special projects and initiatives as assigned by the Managing Director. Plan and coordinate visits to Company project sites, Branches and update the status to MD
- **Problem Solving**: To anticipate problems and find solutions proactively, as well as handle unexpected issues that arise in the MD’s schedule or workload
- **Initiative**: Taking initiative to identify opportunities to support MD and improve processes, as well as being proactive in managing tasks and solving problems
- **Reports**: To prepare and maintain MIS, provide periodical reports to the Managing Director
- **Collaborate** effectively with other members of the executive team and administrative staff to ensure seamless coordination and communication

**REQUIREMENTS**
- Excellent communication & Interpersonal skills
- Strong planning and organizing skills
- Analytical and problem solving skills
- Visualization of data
- Administrative skills
- Time management and multi-tasking skills
- Confidentiality of sensitive data/information

**BACKGROUND**

**- MBA from renowned University**

**- Proven experience as an Executive Assistant or similar role for minimum 10 years**

**- Proficiency in English and Kannada language**

**COMPENSATION**

The compensation will align with your experience in the role and meet industry standards

**Job Types**: Full-time, Permanent

Pay: ₹12,395.80 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Leave encashment
- Paid sick time
- Provident Fund

Schedule:

- Day shift

Supplemental pay types:

- Yearly bonus

Ability to commute/relocate:

- Bengaluru, Karnataka: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Master's (preferred)

**Experience**:

- Executive Assistant: 10 years (required)

**Language**:

- English (required)
- Hindi (required)

Willingness to travel:

- 25% (required)

Work Location: In person

Expected Start Date: 20/05/2024

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