Admin Executive

5 months ago

India Ortolan Group Full time

**Admin Executive (9-12 months FTC)**

Based in Vadodara, India

**Salary**: Competitive + Benefits + Bonus

**This is a 9 to 12 month fixed term contract (maternity cover)**

If you are an agile, committed, and highly organised office administrator with experience of managing facilities then we want to hear from you

Join us to help improve peoples' lives and make healthcare better for everyone

**Why Pharmanovia?**

Pharmanovia is a dynamic, fast-growing international pharmaceutical company with a portfolio of over 20 brands across more than 160 markets. Our mission is to improve patient health globally through the revitalisation of niche, tried-and-trusted medicines.

**Our core behaviours are**:

- We act decisively but we never compromise on quality.
- We keep our promises and do as we say.
- We value our heritage and foster an entrepreneurial spirit.
- We reinvest in our future - in our products, our brands, and our people.
- We give back to our communities.

Since its inception in 2013, Pharmanovia has grown consistently year on year, focusing on delivering high-quality branded prescription medicines to patients, prescribers, and healthcare providers across the world. Our growth has enabled the company to reinvest in its products, brands, people, and to give back to its communities. A people business with a strong, supportive culture that encourages innovation and entrepreneurial spirit, our team comprises over 300 employees and 29 nationalities, operating from offices in the UK, Denmark, Netherlands, Switzerland, U.A.E., India, Singapore, Italy, Spain, and South Korea.

We are an agile, committed, and innovative global specialty pharma business and a preferred partner for innovator pharma companies, instigating a paradigm shift in the life cycle management of iconic medicines. We seek to extensively engage with clinical communities to communicate product improvements and prioritise environmental, social, and governance considerations across the business and workforce.

Pharmanovia's therapeutic areas include Cardiovascular, Oncology, Endocrinology and Neurology.

**About the role**:
As our Admin Executive you will be required to manage our daily office and administration procedures. You will be our single point of contact for the external vendors to ensure all the administrative activities run smoothly on a regular basis.

Reporting directly into the General Manager, key skills required for the role are an understanding of basic services related to office establishment facilities, good attention to detail and good communication, both within the business and with external partners.

**Main responsibilities & duties**:

- General office administration
- Managing reception area and looking after visitors
- Managing and overseeing required in-out registers in coordination with security team
- Preparing, drafting and formatting relevant official/administrative documents and forms while maintaining high confidentiality
- Managing and ensuring proper process is adhered to the agreed office housekeeping and security service standards, and ensuring statutory compliances of service providers
- Inventory management - maintaining stock lists and ordering office supplies as and when needed (stationeries, equipment, etc)
- Maintaining list of assets available in the office and with employees, including physical verification of assets on a half-yearly basis and confirmation for the same from employees on yearly basis
- Liaising with local vendors and suppliers for refills and procurements
- Liaising with vendors for new employee ID cards
- Preparing RFID card for employees and maintaining tracker of the same
- Booking and managing activities related to courier services, arranging travel and accommodation, itineraries for business purposes
- Tracking and maintaining records of regular office administration expenses
- Taking care of monthly pest control services inclusive of schedule, operation & report
- Organisation of onsite maintenance and repairs of office premises, overseeing any renovations and building projects
- Scheduling and managing inhouse and external events whenever required
- Local field visit/travel for vendor management and office related activities

***

**About you**:

- Bachelor's degree
- Great IT skills including full MS Office package
- Proven record and recent experience of office procedures
- Excellent attention to detail
- Highly organised with strong problem solving skills
- Able to work in a fast-paced environment with ability to juggle multiple competing tasks and demands
- Enjoyment of teamwork, as well as ability to work independently
- Flexible, approachable and helpful attitude
- Excellent professional communication skills, both written and verbal

**What we offer**:
We offer a competitive salary plus bonus and rewards package including holiday, health & wellbeing program, employee recognition awards, social events, pension scheme and hybrid working.

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