Executive Assistant

8 months ago

Remote, India dss+ Full time

**Allow us to introduce ourselves**

At dss+, we are not just your average operations consulting firm; we are implementers and change makers. Our passion lies in engaging organisations to craft resilient and sustainable business, guiding them through transformational changes in safety, risk and resilience and through their energy transition. We take the complex world of risk and sustainability and translate it into actionable roadmaps that work with our clients business. We implement, working side-by-side with our clients to deliver real, tangible results.

dss_+_ services fall into three core areas—operational risk management, operational excellence and sustainability—each bolstered by learning, development and culture change solutions and digital technologies. Teams around the globe work with clients in metals and mining, chemicals, oil and gas, power and utilities, agriculture, food and beverage, industrial and manufacturing, and private equity.

We pride ourselves in combining industry experts and on the ground experience with strong people-centric change management capabilities. This creates the perfect blend to support our clients from intent to impact, enabling them to protect what they care for, transform their organisation, and sustain the changes required to make their vision a reality, in a practical actionable way.

**Let's see where our shared vision leads**

At dss+ we embrace and celebrate diversity. We have established an inclusive culture, where everyone contributes and has the chance to develop and display their talents in solving challenging client problems.

**Does this sound like you**

The Executive Assistant must be effective in planning, prioritizing and executing tasks in a timely manner. You must also exhibit skills in building & maintaining strong relationships both internally & externally.

The ideal individual will be both approachable & respectful, comfortable with new technology, virtual meeting platforms and scheduling systems. Considering the culture of ownership and accountability within our organization, this person should be comfortable taking the initiative when faced with administrative decisions.

**Calendar Management and Appointment Scheduling**: Maintain executives' calendars and schedule appointments effectively, collaborate with Asia-Pacific leadership to optimize time management and prioritize tasks.
- Act as a virtual assistant including planning and scheduling meetings for the AP Leadership Team.
- Record meetings if required and organize data for senior management.
- Create reports, presentations, memos, and communications as needed.

**Administrative Support**:

- Coordinate regional meetings and townhall logistics, ensuring smooth execution.
- Manage incoming documents (memos, invoices) and redistribute them appropriately.
- Assist with adhoc printing, presentations, proposals and letters, as well as any other administrative tasks required.
- Compile and manage expenses and bookkeeping reports and support with local audit requirements as needed.
- Review and approve independent Consultants’ invoices and expenses.
- Prepare expenses for the team.
- Raise and manage purchase orders as necessary.
- Establish and manage an organized electronic and paper filing system.
- Handle sensitive information with the utmost confidentiality.
- Participate in special projects and committees as assigned.
- Act as a representative or manager for specific initiatives when required.
- Prepare, attend and follow-up business calls and Business & Project Reviews.
- Any other projects and actions as assigned by the reporting manager.

**Who are you today**

**To be successful in this role, you should possess the following**:

- Tertiary education in Business Administration / Office Administration or a related field desirable.
- Demonstrable experience as an Office Manager or an Executive Assistant, providing high level administrative support to business leaders.
- Strong attention to detail, goal-oriented and a natural problem-solver who can take the initiative or escalate as necessary.
- Demonstrable planning and organizational skills, able to manage concurrent projects and deadlines, ensuring delivery on time and on budget.
- Highly proficient in the use of MS Office programs - Excel, PowerPoint, Teams. Experience with PowerBI will be highly regarded.
- Proven ability to adhere to confidentiality requirements.
- Experience of working with multi-cultural, multi-disciplinary teams will be well regarded.
- Superior time management skills and ability to work unsupervised.
- Strong interpersonal, written, and verbal communication skills and ability to work effectively within a collaborative / team environment.
- Self starter with entrepreneurial spirit.
- Professionalism and integrity, exemplifying dss+ core values in way of working.

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