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Office Administrator

4 weeks ago

Shahdara Delhi Delhi, India J M International School Full time

**Position Title**: Office Administrator
**Reports To**: Office Manager / Operations Manager
**Location**: [Company Name/Location]

**Position Overview**: The Office Administrator is responsible for managing and coordinating office operations and procedures to ensure organizational efficiency and effectiveness. This role involves handling a wide range of administrative tasks, supporting staff, and maintaining a pleasant work environment.

**Key Responsibilities**:

- **Office Management**:

- Oversee and manage day-to-day office operations.
- Maintain office supplies inventory and place orders as necessary.
- Ensure the office is tidy, organized, and well-maintained.
- **Administrative Support**:

- Provide general administrative support to the management team and staff.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- **Documentation and Record Keeping**:

- Maintain and update company records, databases, and filing systems.
- Prepare and process documents, reports, and presentations.
- Ensure the confidentiality and security of sensitive information.
- **Reception Duties**:

- Greet and assist visitors in a professional and friendly manner.
- Answer and direct phone calls, take messages, and respond to inquiries.
- **Financial Administration**:

- Assist with basic bookkeeping tasks such as invoicing, expense tracking, and budgeting.
- Reconcile accounts and process payments.
- **HR Support**:

- Assist with onboarding new employees, including preparing necessary documentation.
- Maintain employee records and handle routine HR tasks.
- **Event Coordination**:

- Plan and organize company events, meetings, and conferences.
- Coordinate logistics, catering, and other arrangements as needed.
- **Technology and Equipment Management**:

- Liaise with IT support to resolve technical issues.
- Ensure office equipment is properly maintained and serviced.

**Qualifications**:

- **Education**: High school diploma or equivalent; Associate's or Bachelor's degree in business administration or related field preferred.
- **Experience**: Proven experience as an office administrator, office manager, or relevant role.
- **Skills**:

- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Ability to multitask and prioritize tasks effectively.
- Attention to detail and problem-solving skills.
- Strong interpersonal skills and a customer service-oriented mindset.

**Working Conditions**:

- This is a full-time position with typical office hours.
- Some overtime may be required during busy periods or for special events.

**Physical Requirements**:

- Ability to lift and carry office supplies and equipment.
- Prolonged periods of sitting at a desk and working on a computer.

**Salary and Benefits**:

- Competitive salary based on experience and qualifications.
- Health, dental, and vision insurance.
- Paid time off and holidays.
- Retirement plan options.

Pay: ₹20,000.00 - ₹30,000.00 per month

**Benefits**:

- Paid sick time

Schedule:

- Day shift

Supplemental Pay:

- Performance bonus
- Yearly bonus

**Experience**:

- Microsoft Office: 3 years (required)
- total work: 5 years (required)
- Desktop administration: 5 years (required)

**Language**:

- ENGLISH (required)

**Location**:

- Shahdara, Delhi, Delhi (required)

Work Location: In person