Proposal Administrator

7 months ago

Noida, India iCRC Full time

**Job Summary**:
As one of the world’s leading engineering professional services consultancies, WSP brings clarity and vision to complex challenges. Sitting in India you will work for our team of technical specialists and strategic advisers across the UK and become part of a talented global family of expertise. Together, we ensure innovative solutions solve complex problems for our clients and the communities we serve, meeting both the needs of today and addressing the challenges of the future.

The role will see you join a new, growing proposals team as a Proposal Administrator. This is great entry level opportunity for someone to build their career in work winning. Our investment in you brings the opportunity to progress to roles as set out in our Bids and Proposals Pathway such as Proposals Co-ordinator with enhanced responsibilities such as line management.

**Core Functions**:
Working within our Earth & Environment proposals team you will be:

- Providing administrative support to support production of responses at all stages of the work wining process, including RFI’s, tenders and presentations.
- Supporting pre-bid planning activities
- Support the wider Proposals Knowledge Management Strategy
- Provide administrative support to Earth and Environment Strategic Growth Lead

**Requirements**:
You should have:

- Excellent IT skills with good knowledge of MS Office software and desktop publishing software (Adobe In Design)
- Experience of team working as an effective team member
- Excellent command of written and verbal English

**Personal Attributes**
- Good communication and interpersonal skills
- Teamwork ethic
- Attention to detail
- Flexibility and adaptability
- High degree of self-motivation and ability to motivate others
- Ability to work under pressure and with minimum of supervision
- Organisation, prioritising and managing multiple commitments
- Respect for deadlines and achieve targeted results whilst working individually
- Confident in dealing with senior staff
- Self-motivated and initiative

**Role responsibilities**:
Individual will lead, or support colleagues, in the following:

- Bid Production - Providing administrative support to production of responses at all stages of the work winning process, including capture planning, RFI’s, tenders and presentations.
- Bid Production
- Liaise with contributors to bids to ensure they deliver their contributions to suit the bidding program.
- Bid Production
- Work alongside the team on ad hoc data gathering and client research activities.
- Bid Production
- Bid Production
- Increase variety and access to “off the shelf” collateral for everyone in SBU engaging with knowledge management systems as appropriate.
- Bid Production
- Assist in obtaining documents, tender queries and maintain tracker.
- Bid Production - support response development such as template development, formatting, CV and evidence collation
- Bid Process - Support with administration associated with governance (Authority to Pursue/Submit)
- Knowledge Management - support the bids and proposals knowledge strategy, including current initiatives such as Digital Bid
- Knowledge Management - Bid Breakdown - break down submitted bids and save into a shared folder ready for using in future bids
- Knowledge Management - Bid Feedback Register - Maintain a schedule of feedback updating as new submissions are completed.
- Knowledge Management - Win Theme Register - Maintain a schedule of win themes updating as new submissions are completed.

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