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Personal Assistant

1 month ago

Ahmedabad Gujarat, India Qualitas Accountants LLP Full time

**Job Title**: Personal Assistant
**Location**: Ahmedabad

**Job Type**: Full-time

**Roles and Responsibilities**:

- **Calendar Management**: Manage real-time calendar, schedule meetings, and resolve conflicts.
- **Point of Contact**: Serve as the main liaison between the Partner, internal teams, clients, and external authorities.
- **Information Management**: Ensure accurate and timely information flow to and from the Partner.
- **Meeting Organization**: Book meeting rooms, arrange necessary facilities, and ensure proper preparation.
- **Minutes and Follow-ups**: Take minutes in meetings and follow up on action items from departments.
- **Data Management**: Maintain and organize data and information as per the Partner’s requirements.
- **Administrative Support**: Handle daily tasks such as appointments, expense reports, travel arrangements, and correspondence.
- **Meeting Coordination**: Schedule meetings, send notifications, and ensure the Partner is briefed with agendas and background information.
- **Preparation for Meetings**: Ensure the Partner is adequately prepared and arrives on time for all meetings.
- **Call Management**: Screen and prioritize calls, taking notes and ensuring important information is communicated.
- **Report Coordination**: Collect, analyze, and share timely reports from various departments.
- Experience as an Executive/Personal Assistant or similar role.
- Strong proficiency in MS Office.
- Excellent organizational, time management, and communication skills.
- Familiarity with office equipment and software (e-calendars, copy machines).
- Ability to handle confidential information with discretion.
- Strong numerical skills.
- Ability to work under pressure.
- Graduate in Commerce or related field preferred.

Pay: ₹240,000.00 - ₹360,000.00 per year

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

Ability to commute/relocate:

- Ahmedabad, Gujarat: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (required)

**Experience**:

- Total: 2 years (preferred)

**Location**:

- Ahmedabad, Gujarat (required)

Work Location: In person