Export Documentation Executive
1 month ago
The job involves managing and preparing export-related documentation, ensuring compliance with buyer requirements, coordinating logistics, and handling regulatory formalities. Here's a more detailed breakdown of the responsibilities:
1. **Export Document Preparation**:
- Create essential export documents such as the packing list and commercial invoice, ensuring accuracy and adherence to buyer specifications.
2. **Buyer Portal Updates**:
- Upload invoices and packing lists to the buyer's portal in alignment with the Purchase Order (PO) requirements.
- Ensure all required data is accurate and up to date.
3. **Shipment Confirmation and Formalities**:
- Confirm the mode of shipment (sea, air, etc.) through the buyer portal.
- Manage key dates like the karting date (date goods are ready), handover date, and ensure all shipment timelines are followed.
4. **Coordination with Forwarder and CHA**:
- Maintain communication with freight forwarders and Customs House Agents (CHA) to ensure the smooth flow of goods through shipping channels.
- Oversee the shipment process and resolve any logístical issues that arise.
5. **BL or Airway Bill Confirmation**:
- Confirm and validate the Bill of Lading (BL) or Airway Bill (AWB), which serves as a receipt for goods and proof of shipment.
6. **Document Submission to the Bank**:
- After shipment, submit necessary documents to the bank, which may include the invoice, packing list, BL/AWB, and other regulatory paperwork for payment processing.
7. **Advance License, EPCG, and Custom Formalities**:
- Update and maintain export licenses, including Advance Licenses and Export Promotion Capital Goods (EPCG) documentation.
- Ensure all customs formalities are completed for smooth export processing, adhering to legal and compliance requirements.
This role requires a good understanding of international trade regulations, documentation, and effective communication with buyers, freight forwarders, and customs authorities.
**Job Types**: Full-time, Permanent
Pay: ₹20,000.00 - ₹25,000.00 per month
**Benefits**:
- Leave encashment
Schedule:
- Day shift
Supplemental Pay:
- Yearly bonus
**Education**:
- Bachelor's (preferred)
**Experience**:
- Accounting: 2 years (required)
- Tally: 1 year (required)
- total work: 2 years (required)
Work Location: In person
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