Export Documentation Executive

2 months ago


Andheri Mumbai Maharashtra, India Vrijesh Natural Fibre & Fabrics (India) Pvt Ltd Full time

The job involves managing and preparing export-related documentation, ensuring compliance with buyer requirements, coordinating logistics, and handling regulatory formalities. Here's a more detailed breakdown of the responsibilities:
1. **Export Document Preparation**:

- Create essential export documents such as the packing list and commercial invoice, ensuring accuracy and adherence to buyer specifications.

2. **Buyer Portal Updates**:

- Upload invoices and packing lists to the buyer's portal in alignment with the Purchase Order (PO) requirements.
- Ensure all required data is accurate and up to date.

3. **Shipment Confirmation and Formalities**:

- Confirm the mode of shipment (sea, air, etc.) through the buyer portal.
- Manage key dates like the karting date (date goods are ready), handover date, and ensure all shipment timelines are followed.

4. **Coordination with Forwarder and CHA**:

- Maintain communication with freight forwarders and Customs House Agents (CHA) to ensure the smooth flow of goods through shipping channels.
- Oversee the shipment process and resolve any logístical issues that arise.

5. **BL or Airway Bill Confirmation**:

- Confirm and validate the Bill of Lading (BL) or Airway Bill (AWB), which serves as a receipt for goods and proof of shipment.

6. **Document Submission to the Bank**:

- After shipment, submit necessary documents to the bank, which may include the invoice, packing list, BL/AWB, and other regulatory paperwork for payment processing.

7. **Advance License, EPCG, and Custom Formalities**:

- Update and maintain export licenses, including Advance Licenses and Export Promotion Capital Goods (EPCG) documentation.
- Ensure all customs formalities are completed for smooth export processing, adhering to legal and compliance requirements.

This role requires a good understanding of international trade regulations, documentation, and effective communication with buyers, freight forwarders, and customs authorities.

**Job Types**: Full-time, Permanent

Pay: ₹20,000.00 - ₹25,000.00 per month

**Benefits**:

- Leave encashment

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

**Education**:

- Bachelor's (preferred)

**Experience**:

- Accounting: 2 years (required)
- Tally: 1 year (required)
- total work: 2 years (required)

Work Location: In person



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