Office Administrator

2 weeks ago


Kottayam, India EIM Full time

**Job Summary:

- Knanaya Sabha -Upcoming Project**
The Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of the institute. This position involves providing administrative support to various departments, faculty, staff, and students, as well as assisting in the coordination of daily activities.

**Responsibilities**:

- **Record Keeping**: Maintain accurate and up-to-date records, including student files, faculty documents, and administrative records. Ensure confidentiality and security of sensitive information.
- **Event Coordination**: Assist in planning and coordinating institute events, such as seminars, workshops, and conferences. This may involve booking venues, arranging catering, preparing materials, and managing RSVPs.
- **Communication**: Serve as a point of contact for internal and external communications. Draft correspondence, memos, and reports as needed. Communicate effectively with stakeholders to relay information and resolve inquiries.
- **Office Management**: Oversee the day-to-day operations of the office, including managing office supplies, equipment, and facilities. Ensure a clean and organized work environment.
- **Financial Support**: Assist with financial tasks, such as processing invoices, tracking expenses, and reconciling accounts. Work closely with the finance department to ensure accuracy and compliance with policies.
- **Student Support**: Provide support to students, including assisting with enrollment, registration, and academic inquiries. Serve as a resource for student services and referrals.
- **Data Entry and Analysis**: Input data into relevant systems and databases. Compile and analyze data as needed for reporting purposes or decision-making.
- **Project Assistance**: Support various projects and initiatives undertaken by the institute. This may involve research, documentation, and coordination with stakeholders.
- **Policy Adherence**: Ensure compliance with institute policies, procedures, and regulations. Stay informed about changes and updates, and assist in implementing them as necessary.

**Qualifications**:

- Bachelor's degree in business administration, education, or a related field (preferred).
- Proven experience in administrative support roles.
- Strong organizational and time management skills.
- Excellent communication and interpersonal abilities.
- Ability to multitask and prioritize tasks effectively.
- Attention to detail and accuracy.
- Knowledge of academic or institutional policies and procedures (preferred).

**Job Types**: Full-time, Part-time

Pay: ₹8,086.00 - ₹18,000.00 per month

Schedule:

- Day shift
- Rotational shift

Work Location: In person


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