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Finance Assistant

4 weeks ago

Gurugram Haryana, India Twinings Ovaltine Full time

**Description**:

- Great People Work Here_

**Transforming WHAT we do and HOW we do it.**
We are embarking on a huge program of global business transformation enabled by the implementation of a new global technology solution. The delivery and embedding of this technology solution across our productive and highly de-centralized business will change the way we work forever, enabling greater data insight, simplification of processes and ways of working and creating greater collaboration across the business.

The Finance Assistant performs an important part of our team, in providing support to Finance Manager in preparation for and during month-end activities. You’ll need a keen attention to detail, organisational skills, and a keen interest in accounting systems and principles as you’ll be tasked with a diverse range of administrative and clerical tasks closely associated with commercial and business processes.

**Full Time, 6 months FTC**

**Key Responsibilities**:

- Support in the day-to-day finance activities: Purchase Order (PO), Invoices, SAP requests and transactions,
- Raising supplier POs in SAP ECC and SRM: Create and manage purchase orders for suppliers using SAP ECC and SRM systems, ensuring accuracy and compliance with company policies.
- Due diligence of PO creation, following finance process: Conduct thorough checks during the purchase order creation process to ensure all financial procedures and guidelines are adhered to, minimizing errors and discrepancies.
- Requesting approval for invoices from senior stakeholders and receipting in SAP: Obtain necessary approvals for invoices from senior stakeholders and accurately record them in the SAP system, ensuring timely and accurate payment processing.
- Processing new vendor forms, processing requests to be set up in SAP on an ad hoc basis: Handle the setup of new vendors in the SAP system by processing the required forms and ensuring all necessary information is collected and verified, facilitating smooth vendor onboarding.
- Responsibility for maintaining filing of contracts/invoices and other relevant documents: Maintain an organized filing system for contracts, invoices, and other important documents, ensuring they are easily accessible and up to date for audit and reference purposes.
- Track incoming invoices prior to processing in SAP: Monitor and log incoming invoices to ensure they are processed in a timely manner and in accordance with company policies, preventing delays and ensuring accurate financial records.
- Track and review invoice approvals: Keep track of invoice approvals, ensuring they are reviewed and processed promptly, and follow up with stakeholders as necessary to avoid delays.
- Reconcile contracts to PO report: Regularly compare contracts with purchase order reports to ensure consistency and accuracy, addressing any discrepancies as needed to maintain accurate financial records.
- Support finance with the year-end audit: Assist the finance team during the year-end audit by providing necessary documentation and information, addressing any queries from auditors, and ensuring compliance with audit requirements.
- Manage mailboxes - Acting as a point of contact for business unit staff, contractors, and suppliers: Oversee the management of finance-related mailboxes, serving as a primary point of contact for inquiries from business unit staff, contractors, and suppliers, and ensuring timely and accurate responses.
- Perform additional tasks and responsibilities as required to support the finance team and overall business operations, demonstrating flexibility and an openness to support various projects.

**Skills, Knowledge and Expertise**:

- Previous experience in accounts administration or experience in a similar role
- Organizational skills to manage multiple tasks and maintain accurate records, ensuring efficiency and effectiveness in daily operations
- A ready mindset with a motivation to complete tasks efficiently, while identifying and resolving issues.
- Experience with SAP systems is preferred but not mandatory, with a willingness to work with new software.
- Proficiency in Microsoft Excel for data analysis, reporting, and other finance-related tasks, ensuring accurate and efficient handling of financial data.
- Verbal and written communication skills to interact with colleagues, stakeholders, and external contractors, creating positive working relationships.
- A willingness to improve and expand your knowledge in the finance field, demonstrating a focus on professional development.

**Benefits**:

- Monthly phone bill maximum reimbursement limit is Rs.3000.
- Annual check-up for employee and spouse including Doctor consultation - reimbursement up to INR 15,000.
- Medical Insurance 5 lakhs Flat Coverage.
- PF and Gratuity.
- Long Service Policy.
- Life Term Policy,

**About Twinings Ovaltine**:
Twinings has become one of the world’s most loved tea companies over its 300-year history because we never stop learning, never