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Office Assistant

5 months ago

India Mott MacDonald Full time

This role provides support to project management team in executing projects.
- The job description covers assisting in all aspects of a project are dully attended to and completed at the right time, regardless of challenges that may be encountered.
- Project assistants will assist project team in logistics related to work.
- He/ She will keep track of all activities, like sub-consultancy contract renewals, vendor registrations, invoices (vendors and client), timesheets, trainings by project team, connected conversation status, document control on SharePoint, maintenance of site office infrastructure list, attendance records on site, etc. and ensure that they constantly remind Project team of what needs to be done in order to meet up with deadlines.
- Other responsibility will include:

- Coordination with other functional departments like finance, facility for compliances.
- Updating Billings and cash collection plans and forecast in discussion with project managers
- Updating deployment schedules.
- Preparing and getting approval of credit note.
- Assist project managers in recruitment/resource management.
- Coordinate with site office managers and team to resolve issues related to site
- Create specific strategies for easier and effective execution of project

Assist project managers in action on outcome of Steering Committee Meetings and ensure to maintain all information on a monthly basis and ensure that it meets all necessary protocols

**Desired Qualification, Skills and Experience**
- Bachelor’s in Commerce or equivalent.
- Experience: 5-10 years of experience as project assistance in consulting companies.
- Skills
- Excellent skills with Microsoft Word Office, Excel, PowerPoint, Outlook etc.
- Ability to manage time effectively
- Ability to work independently and proactively, without support staff and with little supervision
- Can multitask, work well under pressure, and work efficiently to meet strict deadlines

**Job Profile**
- Agile and safe working environment
- Competitive annual leave and sick leaves
- Group incentive scheme
- Group term life insurance, Workmen’s compensation and Group medical insurance coverage
- Short and Long-term Global employment opportunities
- Global collaboration and knowledge sharing
- Digital Innovation and Transformation

**Other Information**

**Equality, diversity and inclusion**
We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.**Agile working**
At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments. We embrace agility, flexibility and trust.

**Job Ref**
- 64303BR

**Recruiter Contact**
- Vandana Pathak

**Country**
- India

**Region/State**
- ALL - India

**Discipline**
- Advisory, Project programme and commercial management

**Sector**
- Advisory

**Website Region**
- Asia Subcontinent

**Website Sector**
- Project management