Executive Assistant-founder Office

3 weeks ago

New Delhi, India SEEDS Full time

**JOB DESCRIPTION**:
**Executive Assistant-Founder’s Office**

**ABOUT SEEDS**

SEEDS is a not‐for‐profit organisation that helps make communities resilient through comprehensive interventions in the areas of disaster readiness, response, and rehabilitation. Since 1994, the organisation has worked extensively on every major disaster in the Indian subcontinent, integrating locally based approaches to build the long‐term resilience of the communities it serves. SEEDS completed 29 years of outstanding service to humanity in January 2023 and is re‐anchoring its approach to building resilience through innovation. It continues to empower the most vulnerable across Asia to build a better future.

**WHAT YOU WILL DO AND HOW YOU WILL GROW**

You are a compassionate professional who has a strong attention for detail and consistently delivers high-quality work. You will act as a crucial support to our Founders as they deliver projects, meet with clients, and learn and grow in a positive office culture. As an integral part of a dynamic and growing team, you are able to calmly juggle multiple and unpredictable requests for help that will range in intensity and priority along with your regular workload by using excellent judgment and problem-solving skills. As an Executive Assistant, you will be primarily expected to support two Founders. This position is full-time (approx. 40 hours/week).

**RESPONSIBILITIES**
- **Expense and Timesheet Reporting.** Prepare and file weekly timesheets and monthly expense reports for management team members.
- **Project and Semi-Annual Review Submission.** Support the upload of performance reviews to Dalberg’s performance management system, following development by the management team members being supported.
- **Project Code Setup & Management.** Support the creation and management of project codes in ERP.
- **Special Projects**. Support the undertaking of light research tasks, and other ad hoc tasks as they arise, including planning for business development trips and conference attendance.
- **Research.** Provide research upon request and within an established time frame including for events, travel, projects, etc.

**ABOUT YOU**

**Typical Qualifications for an Executive Assistant**:

- Post-high school education, Bachelor’s preferred and a minimum of 3 years' experience as an Executive Assistant to C-level executives (or a minimum 5 years’ of administrative experience).
- Strong attention to detail and commitment to high-quality work.
- Superior organizational and time management skills; ability to multi-task, work under pressure and adhere to deadlines in a fast-paced environment.
- Experience working effectively with staff, clients, and senior management.
- Proactive, responsive, and collaborative work style, anticipating potential areas of support that might be needed (e.g., based on reviewing calendars/ schedules for the upcoming week), and problem-solving complex-cross time zone and busy AP/Partner and stakeholder schedules to find suitable slots for key meetings and manage them proactively after scheduled.
- Demonstrated ability to work as part of a team and perform well in a growing and entrepreneurial firm.
- Excellent written and verbal communication skills.
- Responsive and collaborative work style, with a ‘can-do’ attitude.
- Fluency in English.
- _________________________________

**LOCATION**

New Delhi Office

**TRAVEL**

Willing to travel

**TERM**

Full-Time Employment-Extendable

Salary
- Negotiable provided with your current/last CTC

**How to Apply**

1. Resume

2. Cover letter highlighting your interest, relevant experience, and availability

3. Mention current and expected CTC

**Salary**: From ₹11,111.00 per month

**Benefits**:

- Health insurance
- Paid sick time
- Provident Fund

Schedule:

- Day shift

Supplemental pay types:

- Performance bonus

Ability to commute/relocate:

- New Delhi, Delhi: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 8 years (required)

**Language**:

- English (required)

**Speak with the employer**
+91 9354396293
Application Deadline: 29/03/2023
Expected Start Date: 24/03/2023
- Health insurance

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