Executive Assistant
5 months ago
About the position: We are seeking a highly organized and proactive individual to serve as the Executive Assistant to the Chairperson. This role will provide comprehensive administrative support to the Chairperson, a Nobel Peace Laureate, ensuring smooth operations and effective management of their activities.
Responsibilities:
Administrative Support:
- Manage the Chairperson's calendar, scheduling meetings, appointments, and events with efficiency and accuracy.
- Support the Executive Manager to coordinate complex travel arrangements, including flight bookings, hotel accommodations, and ground transportation.
- Prepare guidelines and submit expense reports, ensuring adherence to budgetary Research and Information Management:
Conduct research on various topics as required
- Organize and maintain electronic and hardcopy files, ensuring easy accessibility and confidentiality.
Meeting Preparation: Coordinate logistics for meetings, including venue booking, catering, audiovisual setup, and attendee communication.
- Take minutes and follow up on action items from meetings, ensuring timely execution of tasks.
Protocol Management:
- Assist in coordinating protocol-related activities and ensuring compliance with all diplomatic and organisational protocols. Confidentiality and Discretion:
- Maintain strict confidentiality regarding sensitive information and discussions, exercising discretion in all interactions and communications.
- Uphold ethical standards and integrity in handling confidential matters and representing the Chairperson's office.
**Requirements**:
Knowledge of bureaucratic & diplomatic protocols and international relations is desirable
Fluency in English and Hindi
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