Ea to CEO

21 hours ago

Sola Ahmedabad Gujarat, India U&I Interiors pvt Ltd Full time

Provide sophisticated calendar management for CEO.

Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
- Arrange and handle all logistics for meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of CEO.

Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
- Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature.

Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy.

Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately.

Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.

Anticipate CEO’s needs in advance of meetings, conferences, etc.

Maintain open communications with the team, including meeting regularly with their operations providing information and documents as needed.
- Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.

Complete projects by assigning work to appropriate staff, including the Executive Team, on behalf of the CEO.

Work with the Executive Team to coordinate the CEO’s outreach activities.

Follow up on contacts made by the CEO to cultivate ongoing relationships.

Manage all aspects of organization’s office services.

Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organization.

Manage information systems operations including hardware, software, desktop support, internal telecommunications, and strategic systems development and planning.

Provide leadership to all levels of the organization, including the team, to meet their current and future information needs.

Replenish office materials such as snacks, printer supplies, paper, office supplies, etc. - Provide event management support as requested.

Provide hospitality to all guests and help to create a welcoming environment.

Other projects/duties as assigned for the overall benefit of the organization.

QUALIFICATIONS/EXPERIENCE SUCCESSFUL CANDIDATES WILL POSSESS THE FOLLOWING QUALIFICATIONS:

- Strong ability to execute work with a diversity, equity, and inclusion lens.
- Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.
- Strong verbal and written communication skills.
- Exceptional organizational skills and impeccable attention to detail.
- High degree of professionalism in dealing with diverse groups of people, including senior executives, staff, community leaders, donors, and funded partners.
- Make appropriate, informed decisions regarding priorities and available time.
- Ability to complete a high volume of tasks and projects with little or no guidance.
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
- Able to maintain a high level of integrity and discretion in handling confidential information.

**Job Types**: Full-time, Permanent

Pay: ₹15,000.00 - ₹30,000.00 per month

Schedule:

- Day shift

**Experience**:

- total work: 4 years (preferred)

Work Location: In person

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